Delay of Dissemination (embargo) policy and request form. (If you would like to delay dissemination of your thesis in the Knowledge Bank, you must request an embargo from the Honors and Scholars Center. Policy information and the request form can also be found at the Honors and Scholars Center).

Whether or not you request a delay, you must complete steps 1-7 to electronically submit your thesis. You will have an opportunity in the submission process to alert the Libraries that your thesis should not be made available in the Knowledge Bank immediately.

1. Register with the Knowledge Bank. You can do steps 1 to 4 any time during the quarter that you intend to submit your thesis to the Knowledge Bank.

• Go to: https://kb.osu.edu/dspace/index.jsp
• Click on "My Knowledge Bank" in the left-hand column
• Click on "New user? Click here to register."
• On the registration screen that displays, type in your OSU email address and click on [Register].
  

2. Check your email and set your password for the Knowledge Bank.

• Retrieve messages from your OSU email address.
• You will receive an email from the Knowledge Bank that contains a link to a web page in the Knowledge Bank that allows you to set your password.
• Click on that link and set your password.

Note: The email you receive is generated by the system and not a person so if you have questions, please email us at libkbhelp@lists.acs.ohio-state.edu.

3. Check to see if you can log into "My Knowledge Bank"

• Go back to : https://kb.osu.edu/dspace/index.jsp
• Click on "My Knowledge Bank."
• Type in your email address and password. A screen should display that reads "My Knowledge Bank: <Your name>".
• You will also see a message at top of the left-hand column: "Logged in as name.n@osu.edu", for example.
• Click on "Logout" to log out.

4. Fill out the web form below and click on [Submit] to inform the Knowledge Bank staff that you have registered. They will authorize you to submit your thesis to the appropriate Honors collection within 2 to 3 business days. Knowledge Bank staff will send you an e-mail when you have been authorized.

Once authorized, when you click on "Start a new submision" after logging into "My Knowledge Bank," you will see the name of your Honors group in the collection field on the "Submit: Choose collection" screen. Before you are authorized this field will be blank.

5. Convert your thesis to pdf format.
At any time you may view a video tutorial, which will demonstrate how to convert your thesis to pdf format and how to submit it to the Knowledge Bank. A quick tutorial for converting Microsoft Word documents to PDF format is also available at: http://library.osu.edu/sites/sel/ETD/QuickConvertWordPDF

Note: Please do not use spaces or special characters in your PDF filename. Spaces and special characters — such as [ , ] , ( , ) , ! , é , and ü — can prevent access to your thesis via the web once it is in the Knowledge Bank. Examples of properly named PDFs include: thesis.pdf, your_name_thesis.pdf, honors_thesis.pdf, HonorsThesis.pdf, myThesis_20080602.pdf. Also, please remember that the filename of your thesis will be visible to the general public.

• Click on "My Knowledge Bank"
• Click on "Start a new submission"
• Follow the submission guidelines for details on how fill out the online submission form.

NOTE: During the submission process, you will be asked whether or not you requested an embargo (or delayed dissemination) for your thesis and for how long. You must request an embargo through the Honors and Scholars Center. Policy information and the request form are available online from the Knowledge Bank or the Honors and Scholars Center.

Note: As a repository for digital assets, OSU's Knowledge Bank acts as a permanent archive. All items submitted remain as is at the time of submission, just as books once published remain in the form in which they were printed. PDF files once placed in the Knowledge Bank will not be modified.

Problems? Email us at libkbhelp@lists.acs.ohio-state.edu. .

7. Your work is done but it may take the Knowledge Bank staff 2 to 3 business days to add your thesis to the Knowledge Bank. The system will send an email to you when it has been added informing you of the web address of your thesis. If you have been granted an embargo, you will receive an email when your thesis is added to the Knowledge Bank after the embargo period. Items in the Knowledge Bank are indexed by Google but it may take two weeks before you will be able to find it in Google.

1. Near the beginning of every quarter, send an email to your Honors students with a link to the instructions above: http://library.osu.edu/sites/kbinfo/honors.html
Near the beginning of every quarter, you will receive an email from the Honors & Scholars Center with a link to this page of instructions. This should prompt you to forward the email to your Honors students that will be submitting a thesis that quarter.

2. You only have to follow the procedures below once. If you continue to be the Honors Program Director for your college, you will automatically receive email alerts every quarter. If you would like to be notified by email when a student's thesis has been added to the Knowledge Bank follow the procedures below:

• Register with the Knowledge Bank and set your password (follow steps 1 through 3 in the "Instructions for students" above)..
• Subscribe to your collection to get an email alert when a student's thesis has been added to the Knowledge Bank
  • Log into "My Knowledge Bank."
  • Navigate to your college home page by clicking on "Communities and collections" under the Browse section in the left-hand column of the Knowledge Bank.
  • Click on your college collection under the Honors Theses community to display its home page.
  • Click on [Subscribe] button in the middle of the screen.

If you ever step down from being an Honors Program Director and do not wish to receive the email alerts any longer, you may unsubscribe from your collection:

• Log into "My Knowledge Bank."
• Click on "See my subscriptions"
• Click on [Unsubscribe] button next to the appropriate collection.