2. Dates/Frequency for Future Meetings: Prof. Scott noted the difficulty of scheduling Council meetings during this Fall term. The next meeting of Library Council will be held Monday, November 20, 2000, at 3:30 p.m. The venue for this meeting will be announced at a later time.

3. Council Materials on the Libraries' Web Site: Prof. Scott recommended the Libraries' Web site for content about the Libraries. The following documents relating to Library Council will be found on the Libraries' Web site: Minutes of Council meetings and the Council's Annual Report to the University Senate for 1998/99.

4. Plans and Status of Main Library Renovation: Prof. Branin reviewed the distributed document "Ohio State University Main Library Renovation Restoration Project 2003-2004 Capital Budget Request," dated August 25, 2000. Both the Academic Feasibility and the Architectural Feasibility phases of the renovation project are underway. The Architectural Feasibility study has been funded, and a Main Library Architectural Feasibility Study Team has been appointed. Membership includes Facilities Planning and Development (Scott Conlon); Physical Facilities (Teresa Stankiewicz; Laura Shinn); Development (Linda Seitz); Humanities (Christian Zacher); Office of Information Technology (Bob Kalal); and the Libraries (Joe Branin, Wes Boomgaarden). A formal "Request for Professional Services: Feasibility Study for the William Oxley Thompson Memorial Library" has been made public, and responses from qualified architectural firms are sought. A short list of potential firms will be selected in late 2000 or early 2001; each of the firms on this list will be asked to make public presentations. Prof. Branin requests the Library Council's involvement and assistance in all phases of the renovation effort. He noted that, as the work with architecture firms begins, a Libraries' Assessment Committee, led by Pat McCandless, is undertaking several survey techniques to ascertain opinions of the various groups that use the Main Library's collections, facilities and services. He invited Council members to advise or participate in the effort by contacting him (2-6151; branin.1@osu.edu) or Betty Sawyers (2-4491; sawyers.1@osu.edu), Assistant to the Director, at any time.

5. Fund Raising/Capital Request 2003/2004: Prof. Branin noted the structure for development and fund raising in the University Libraries. Through the Libraries' Friends of the Libraries, annual gifts to the Libraries total about $1 million annually, in the form of approximately $200,000 cash and $800,000 gifts-in-kind. Gearing this effort up to a level of $20 - $30 million to prepare for the renovation of Main Library is a daunting task. To lead the effort with Branin, the Libraries has selected Ms. Kaye Madden as Development Officer. Ms. Madden brings considerable experience to this position, having recently served as Director of Alumni Development and Giving at Ohio Wesleyan University. President Kirwan and Vice-President May are actively involved in the campaign. Prof. Branin and Ms. Madden have begun their efforts in a "quiet phase" of the campaign, and expect the "public phase" to begin in Fall 2001. Donor prospects for large gifts is small at this time, and names of prospective donors are sought. Small donors are valued, but in large campaigns 80-90% of gifts tends to be secured from about 10% of donors. The Council discussed other Libraries' efforts at fund raising, and their results. Prof. Scott offered the support and the assistance of the Council in this effort.

6. Libraries' Priorities for 2000/2001: Prof. Branin distributed his memorandum to Provost Ray with subject line "Agenda for Director of Libraries 2000-2001." The document covers 10 points, including:

(1) Continue to improve the overall quality and ranking of the Libraries relative to peers in the ARL.
(2) Establish a digital library program to digitize and delivery the Internet to students and faculty unique cultural and information resources that support the Universities curricular and research needs. This initiative has targeted three specific collection areas: abstracts from the Symposium on Molecular Spectroscopy, held annually at Ohio State; images and text from the Libraries' collection of John Foxe's Actes and Monuments ( "The Book of Martyrs"), 16^th-century Reformation works for which the Libraries holds the world's best collection; and images and text from the Cartoon Research Library, this latter effort supported by a Getty Foundation grant. An Academic Enrichment Proposal to support these efforts in pending, as well.
(3) Increase organizational (bibliographic) control over library collections and relevant Internet-based resources.
(4) Plan a major restoration/renovation of the Thompson Memorial (Main) Library.
(5) Improve public areas on the first three floors of the Main Library.
(6) Make full use of the Libraries' Book Depository Program.
(7) Strengthen diversity efforts within the University Libraries. Respond to library staff concerns and suggestions about compensation, diversity, general work conditions, and staff development activities. In this context, Pat McCandless described the success of the Libraries' Mary P. Key Diversity Resident Program, which has included seven (7) professional librarians to date. This program has been emulated by several other research libraries in the US, and has been very positively received by the seven participants. The Council also reviewed the Libraries' Diversity Plan, and heard reports of the Libraries' Fellowship program with Kent State University's School of Library and Information Science graduate program.
(8) Conduct a fund raising campaign in support of the restoration/renovation of the Main Library (as discussed above).
(9) Build on strengths of the OhioLINK and CIC partnerships. Prof. Branin noted that Ohio State's access to electronic journals, online databases and patron-initiated loans of books is unmatched by any other library in world, thanks to the collaboration with OhioLINK and the libraries of the CIC.
(10) Increase the Libraries' communications, public relations, marketing, and outreach efforts. In this regard, the Libraries are actively recruiting a communications officer.

11. Libraries' Diversity Plan: A copy of the Libraries diversity plan was distributed to attendees; discussion of the document is included as part of the agenda of the Library Director (see 6(7) above).

12. Topics for Future Meetings: Prof. Branin noted that potential topics for future Library Council meetings might include a deeper look at the trends in the Libraries' Strategic Indicators, going back as far as ten years to observe trends; also new library services and issues in scholarly communication (copyright, electronic journals, etc.) may be considered by Council. Prof. Scott noted that he is drafting the Library Council's annual report to University Senate, to be presented to Steering Committee in mid-November, and to the Senate at its December meeting.

13. The Council meeting adjourned at 4:56 p.m.

Wesley L. Boomgaarden
for Joseph J. Branin, secretary

Roster of Library Council Members
Agenda for Director of Libraries 2000-2001
Capital Budget Request 2003-2004
Diversity Plan for University Libraries