Policies and Procedures
Technical Services
OSCAR Database Management
Document: General copy cataloging guidelines: (All formats except serials)
Audience: OSUL Technical Services, LAW, HEA, Regionals
Date: 11/21/05
Effective: 11/21/05
Replaces: Copy Cataloging Guidelines: Western Languages Cataloging
Revised by: Cataloging Dept. (mes)
These guidelines are intended for general copy cataloging of shared bibliographic records in OSUL, LAW and HEA. For the procedures to be followed for "fast cat" copy cataloging in the Monographs Department, please refer to the specific copy cat instructions for MOD.
The following fields are indexed in OSCAR and should be accurate:
020
024 3
050
090
099
1xx
240
245
260 #b publisher
4xx
5xx
6xx
7xx
856
NOTE: The bold MARC tags below link in the online document to OCLC documentation.
The following indexed fields must be checked and accurate.
020 ISBN:
- Can have more than one; one ISBN must match piece
- Add if it is not in OCLC record but on the piece
- Ending x should be capitalized X)
024 3 ISBN 13-digit:
- Add if it is not in OCLC record but on the piece
040 Cataloging Source
- If $b contains a language other than English and field 938 is present, use or upgrade.
- If language in 040 $b is not English and vendor code is not present in 938, do not use or upgrade the record. (Look for English record or create new.) See policy: http://library.osu.edu/sites/techservices/OCLCparallelrecords.php
050 LC call number:
- Do not delete from the record. All bibs must have a call number
- Accept or key local call number in 090 field
- Date: for non-fiction, use copyright date ; for literature, use printing date
- For conferences or proceedings, if the conference is the main entry, use the conference date ; if not use the publishing date (260 $c)
- If 050 ends in vol. # add another call number in 090 for subject of the book
- If using non LC call number such as LD41735 (Music AV desk) the non LC call number should be in the item record.
- Adjust classes M, N, and P to fit the OSCAR shelflist according to cataloging agencies’ local practice
- Catalog “Z” bibliographies under the subject classes
- Adjust call number for conferences and editions according to this guideline: http://library.osu.edu/sites/cataloging/catconferences&editions.htm
090 LC call number:
- Do not delete from the bib.
- Accept or change call number in 090 field
- If 090 ends in vol. #, add another call number in 090 for subject of the book
- If using non LC call number such as LD41735 (Music AV desk) the non LC call number should be in the item record
- Adjust classes M, N, and P to fit the FELIX shelflist according to cataloging agencies’ local practice
- Catalog “Z” bibliographies under the subject classes
- Adjust call number for conferences and editions according to this guideline: http://library.osu.edu/sites/cataloging/catconferences&editions.htm
099 Local call number:
- Any non LC call number assigned by any cataloging agency should be added in 099. Examples: Thesis and LD41735 (Music AV desk).
- If a cataloging agency is cataloging the item for the fist time and the OCLC record does not have a call number in 050 or 090 fields, the non LC call number should be in the bib. If the item has been already cataloged by another cataloging agency, any new call number should be in the item record for added copy
1xx Authors:
- Correct typographical errors (e.g. spelling, punctuation)
240 Uniform title:
- Use “1” as first indicator in all cases
- Use “0” as second indicator and delete any initial article
- If present, cutter under the 240 instead of the main entry
- correct typographical errors (e.g. spelling, punctuation)
- Add if it is available or necessary
245 Title and subtitle ($b):
- correct typographical errors (e.g. spelling, punctuation)
- 1st Indicator (=1 if 1xx field is present, = 0 if no 1xx field; related to title added entry)
- 2nd Indicator (skip no. of characters = matches what is needed for title, e.g. 4 for "The ")
245 Statement of Responsibility ($c)
- The "statement of responsibility" (245c) should include any of the following types of contributors appearing on the title page: authors, editors, compilers, illustrators, translators, commentators, sponsors
245 Patterns for 245 Field:
Title.
Title /c statement of responsibility.
Title :b subtitle /c statement of responsibility.
Title :b subtitle /c statement of responsibility ; statement of responsibility ; statement of responsibility.
Title, or, Alternative title /c statement of responsibility.
Title =b Parallel title /c statement of responsibility.
Title =b Parallel title A = Parallel title B /c statement of responsibility.
Title :b subtitle /c statement of responsibility = Parallel title : parallel subtitle / parallel statement of responsibility.
Title A ;b Title B ; Title C /c statement of responsibility.
Title A ;b Title B : subtitle B /c statement of responsibility.
Title A :b subtitle A ; and, Title B : subtitle B /c statement of responsibility.
Title A :b subtitle A /statement of responsibility A. Title B / statement of responsibility B.Title C : subtitle C / statement of responsibility C.
Examples:
The creature that ate Sheboygan /c D.D. Bell.
Romance :ba tale of the shallows /c by Joseph Conrad.
Thinking and reasoning :b selected readings /c edited by P. C. Watson and P. N. Laird ; appendix by P. N. Laird.
Musashi /c Eiji Yoshikawa ; translated from the Japanese by Charles S. Terry with the assistance of S. I. Yamamoto.
Agricola /c by Tacitus ; translated by Lord Bulwer-Lytton ; Robert Graves, editor.
Proceedings of the Conference on Plate Tectonics, Denver, 12-13 September l980 /csponsored by
the North American Geology Association ; edited by N. Dryden ... [et al.].
Le Bureau =b La Officina = Das Böro.
Jeux de cartes pour enfants =b Children's playing cards /c par Bruno Munari.
Familias norte-americanas :b los De Stefano /c colaborador de educacion, Beryl L. Bailey = American families : the
De Stefanos / educational collaborator, Beryl L. Bailey.
Youth ;b Shadow-line ; Typhoon /c Joseph Conrad.
Lord Macaulay's essays ; and, Lays of ancient Rome /c by Thomas Babington Macaulay.
History of early Rome /c Livy. The twelve Caesars / Seutonius ; [both] translated, with an introduction, by
The Hobbit, or, There and back again /c by J.R.R. Tolkein.
250 Edition:
- Check that edition is present in the record; check FELIX to catalog with earlier editions
Examples:
2. ed.
Memorial ed.
3rd ed., partly rev.
[New ed., repr. with corrections]
4th ed. /brev. by H. G. Lee.
260 Imprint:
- is present and matches the book (place, publisher, printing and/or copyright date)
- Correct or add #b
- Adjust date $c if appropriate (e.g for CIP record)
- update printing date $c if all else matches; update fixed field date to match 260
Examples:
Chicago, Ill. :b American Library Association 1980.
London ;a New York :b Oxford University Press, c 1981-
Paris :b Gauthier ;a New Orleans :b J. Dent,cc1975.
Washington, D.C. :b Self-help Housing Task Force :b distributed by the Urban Institute 1972-1979.
Princeton, N.J. :b Dept. of Physics, Princeton University ;a Springfield, Va. :b N.T.I.S. [distributor],c [1982].
300 Physical description:
- Adjust or add (e.g. for CIP record)
Examples:
iv, 128 p. :bill. ;c25 cm.
xvi, 249 p., [12] leaves of plates :b geneal. tables, ports. ;c32 cm.
x, 32, 73 p. :bill., map ;c28 x 40 cm.
3 v. :bill. ;c29 cm.
v. in ;c24 cm.
300 p. :bill. ;c26 cm. +el answer book.
271 p. :bmaps ;c20 cm. +el atlas (37 p., [19] leaves of plates : col. maps ; 33 cm.)
4xx/8xx Series:
- Check that series is present in the record
- Add if it is not in OCLC record but on the piece
- 8xx is present and matches the book
- [if multiple numbers in subfield $v, list separately in 8xx
Examples:
440 check no. of skip characters = matches what is needed
490 1 edit only for obvious typos (e.g. spelling) or missing subfield $v
800 or 810 $t edit only for obvious typos (e.g. spelling) or missing subfield $v
830 edit only for obvious typos (e.g. spelling) or missing subfield $v
5xx Notes:
502 Dissertation notes:
- If the item is a thesis or a revision of a thesis and contains a formal note, this should be recorded according to the examples given below.
Examples:
502 Thesis (Ph.D.)--University of Toronto, 1974.
502 Thesis (licenciado en derecho)--Universidad Nacional Autonoma de Mexico, 1945.
502 Abstract of thesis (Ph.D.)--University of Illinois at Urbana-Champaign, 1974.
502 Ian Zagon's thesis (Ph.D.)--University of Colorado, 1972.
504 Bibliography note:
- Notes indicating the presence of bibliographical matter should be recorded as part of the catalog record, using the standard note:
Examples:
Includes bibliographical references.
When the book has a single bibliography, include its pagination in parenthesis:
Includes bibliographical references (p. 310-311).
However, do not change or delete other types of bibliographical notes on copy.
505 Content notes:
- Do not delete any content notes
- Add content notes if it is appropriate, e.g., variant title of previous editions, supplementary materials and other notes which justify added entries
- Update content notes for added volumes
- For added volumes, add to notes as appropriate as indicated in these OCLC guidelines
533
- Notes that describe items that are reproductions of original materials. Base the bibliographic description on the original publication. Describe the reproduction in the note.
856 URL
- If present, check on the WWW to see if the link works
- If it does not work delete it
- If the URL is deleted, delete all relevant fields associated with it such as 506, 530, 538
- Edited to add public note, #z Connect to this title
6xx LC subject headings:
- Do not delete any 6xx from the records
- Non-fiction titles must have at least one subject heading
7xx Added entries:
- correct typographical errors (e.g. spelling, punctuation)
- Add title access points if it is not in OCLC record but on the piece (246, 740, and 700$t)
- Add 740 or 700$t fields for distinctive titles to each volume of a multi volume set
- Add 246 for spine or cover titles only if these include words not appearing in the 245 $a, 245 $b, or other 740 or 246 fields.
- Add a 246 to spell out abbreviation appearing in the 245$a and $b.
- Create according to these guidelines:
http://library.osu.edu/sites/cataloging/9xx.htm
Last updated 09/3/06
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