The Ohio State University

New tools for cataloging and communication (2)

Google Calendar

For what we use Google Calendar?

A section supervisor can view simutaneously all work schedules of employees in the form of shared calendars.

Requirement

Both suppervisor and employees must have a Google account and use Google Calendar. Note, you don’t have to have a Gmail address in order to open a Google account. You can use whatever email account you have been using to open a Google account.

How to have someone share his/her calendar with you?

• When someone starts Google Calendar, he or she gets a default personal calendar. One can decide to use this default personal calendar for sharing; or, to create a new calendar for the purpose of work-schedule, and share ONLY this new calendar with his/her supervisor.
• Note, if one decides to share ONLY the work-schedule calendar, make sure the default personal calendar is NOT shared from the beginning. Then, he should create a new calendar and add person (email address) to share.
• Make sure the email address (of the person one wants to share calendar with) is the one that he or she uses to sign in Google account.

to be continued…

---

Editing the Varable fields on Connexion for JMSTC

Posted: January 29, 2010, 11:55 am

100 and 700 on a bib record are for names of responsibilities. 100 is for main author; 700(s) are for secondary authors.

• Use the Authority form (or established form) in the 100 and 700. But transcribe the name according to piece in 245.
• If there is 100 field, then the 1st indicator of 245 is 1; If there’s no 100 field, then, it is 0.

700 (see above)

245 is for “title and statement of responsibilities.”

• For, our microform project, you will always have a $h [microform]
• Pay attention to the 1st indicator (see under 100); the 2nd indicator is for “non-filing characters” and for us, it is usually 0.
• Study Varieties in titles and statement of responsibilities.
• About “sub title”. Use $b for sub title. It can be either before or after the $h, depends.
• Study Title proper and varying form of title.

246
250
260
300
490 and 830 combination
533
500
9xx fields

---

Editing the Fixed fields on Connexion for JMSTC

Posted: January 29, 2010, 11:39 am

Fixed fields

• Desc: a (Cataloging Rule – “a” means Anglo-American Cataloging Rules)

• Elvl (Cataloging level): use “I” for full level; use “K” when lower level (when you are not very confident for some info provided in the record)
• Srce: d
• Form: b (”Form.” means format, and “b” indicates microform)
• Ills: co-related with the 300 field.
  When 300 b subfield has ill. (illustrations), you will have a; when it has maps, you have b; when it has port. (potrait), you will have c in the Ills boxes.
• DtSt: put “s” (single date), “m” (multiple dates).
• Dates: published year(s). If “m”, put beginning year in the 1st box, ending year in the 2nd.

---

Parallel records with language of cataloging code in WorldCat

Posted: January 28, 2010, 2:25 pm

Avoid creating “hybrid records” by revising the master record with different language-based data elements

One of typical cases is that N5L (=National Library of China) original MARC records having 040 $b “chi” which should mean that the record represents the Chinese language “cataloged” bibliographic record. These records usually contain the 300 field with Chinese script data, and may also contain 500 note fields with Chinese script data. These master records should not be changed into the English-language cataloged record by editing the 300 field and 500 note fields with English texts.

DO NOT revise the record, instead, please create a new English-language cataloged version of the record. The Chinese version record and the English-version record for the same bibliographic entity are not considered duplicate records but they are parallel records to each other. The 040 $b coding such as “chi” or “eng” is for the language of cataloging of that record.

For details, read Ms Hisako Kotaka, OCLC message posted on CEAL list serve.

---

New tools for cataloging and communication

Posted: January 20, 2010, 12:17 pm

Cataloging Department Workshop: New Tools for Cataloging and Communication
Room 754, Ackerman Tech Center
January 28 Thursday 10 AM to 12 PM

In this workshop, we are going to introduce some new tools for cataloging and task management. We have tried these tools in our Non-Roman Cataloging Section, and found that they are very helpful and easy to use. Therefore, we would like to share our experiences, and hope all of you can explore and try them out, and see if they can help your works.

The new tools we tried include some Web 2.0 applications such as blog, online realtime documentation and wiki, and e-learning tutorials. Today’s focus is on using a blog.

The Cataloging Department Blog

The word blog is a short term coined for Web log. A Web log is a journal kept on the Web, but it can do much more than a log book. A blog is a strong online social networking tool.

A blog can be for personal or for the use of a group or a corporate body. It can have a single or multiple authors (or contributors).

Probably the most beneficial features of using a blog for management is the ease of updating! In Web 2.0 language, we call the old websites static. For examples, if we want to update our Cataloging’s homepage, we have to first create html files, and then hand to and wait for the Webmasters to put the files onto the website. By the time the documents being put on the web, days have passed… But to update a blog? It’s on our fingertips — log in, write, and post. It’s there. Also, we can easily change the nevigation or layout of the blog; integrate online tools, documents, and all useful resources on the blog.

We have opened a blog for the department on the library’s blogs site. The department blog will be enaged to enhance communication between sections and co-workers within the department and with other units in the library. Everyone can use it and is encouraged to contribute. Now, let us use the real cataloging department blog to explore some blog features.

• Access to the blog
  The blog is listed on the Library blogs page:

Go to the library homepage

Click on Library Blogs

and select Cataloging Department

• The layout (or, “presentation” as it is called by the blog product we’re using)
  The Cataloging blog still looks very imature now, because it’s waiting for us to build it up together. Probably the first thing we want to do is to decide which layout form we like. Well, rightnow, we don’t have much choice. There are only two forms we can use. One is this, somewhate (I think) plain looking one; the other is what I’m using for the Non-Roman Cataloging Section and it looks like this. It is, however, relatively easy to make changes, and the result is instant! [demonstrate how to change the layout]
• Features and creativities

Posts

Pages (documentation)

Categories

The Search box

chronology vs. categories vs. priorities

Publicity and control: locked posts and pages for internal use

• Making contribution to and managing the blog: the Admin Panel
  The blog is like OSCAR or OPAC, and the Admin Panel is like Connexion or Millennium…

Log in

write a post

apply category or categories

write a documentation or “page”

edit a post or document

• Other features

Understanding “blogroll”

How to become an author or contributor?
As said, everyone at Cataloging can use and is encouraged to contribute to the blog. There are basically 4 types of role assigned to users of a blog:

• Subscriber: someone who subscribs to read the blog, but can’t edit it.
• Contributor: someone who can write and manage their posts but not publish posts.
• Author: someone who can publish and manage their own posts.
• Administrator

To become an author or contributor, you need to first register. To do so, go to the blog and scroll down to the Admin Panel area

• Click on Register.
• Follow the steps to register.
• You will receive a email, and you need to follow up the instruction provided in the email message to complete your registration.
• Once you are registered, the administrator of the blog can then add you as an author or contributor

* Probably at the beginning, each section can select one or two author/contributor-in-chief, so not everyone has to be registered.

Limitation of blog

This ends the first workshop of New Tools for Cataloging and Communication.

---