The Ohio State University

Who Does What

For a listing of who to contact for a specific need such as requistions, a purchase order, making a deposit or submitting any other kind of business related paperwork, please see the Business Office support Functions and Tasks Matrix Who Does What

Please refer to this matrix often, as it may change as we continue to develop our staff. You will be able to find the first person to contact and who their back up is in the event of vacation or illness.

Fines

Sanctions and fine payments can be made during the hours of 8:00 - 4:30
Monday through Friday, 122 Thompson Library.

Forms of payment on the web:

VISA
Master Card
Discover Card
American Exoress
BuckID
checks
money orders
cash

Mail options: Send in form of check or money order to:
The Ohio State University
Business Office
1858 Neil Avenue Mall
Room 122
Thompson Library
Columbus, Ohio 43210-1286

Circulation & Fine policies

The Library Business Office collects payment for library fines and lost book charges. Sanctioned users (those whose outstanding account exceeds $75) are prohibited from borrowing items in the Libraries, registering for classes, etc. until the obligations have been cleared. Most sanctions can be avoided simply by renewing all materials promptly.

Deposits Center

Bank deposits from other OSU departments are accepted at the Thompson Business Office during the hours of 8:00 - 4:30 Monday through Friday. An Ohio State University login sheet is to be filled at the time the transaction. A tracking number is assigned on each deposit log sheet. Securely seal the bank deposit bag prior to leaving the deposit at the Thompson Business Office. List all requested information on the bag.

Deposit Transmittal Form [For Departmental Libraries Only].

Travel Information

Initiate Travel

1. Complete the Leave Form, get signature from direct supervisor.
2. Prepaid registration--If you would like us to prepay your registration, go to this link and click on Transaction Form to bring up the PCard Transaction Form. Fill out and get A.D. signature. Bring P-Card form to Diane Sliemers, LaTina Moss, or Regina Patterson to obtain PCard. You may also prepay your own registration with your own funds and provide receipt for reimbursement after travel completion.
3. Contact one of the two approved travel agencies to get flight information and cost.
   • Travel Solutions (614) 750-4020
   • Uniglobe Travel Designers (614) 237-4488
4. Contact hotel to make reservation and get cost.
5. Complete the Travel Request Form at least 2 weeks prior to travel. Obtain signatures from your assistant director, committee chairperson or director of the library. Provide all letters or supporting documents with names or contacts and phone number for allocated funds or fostering departments at the time of submitting travel request. Then give to Ramneet or Jennifer for entry into the travel system.

Reimbursement

1. Record all your reimbursable expenses on the Travel Reimbursement Worksheet. Submit the completed form and all original receipts and documents within 90 days after trip is completed. For more information please see: Travel Department website
   

Copy Center

Complete the copy request form including any special instructions and submit by email. When you click on the Submit by Email button, you will be able to insert the file that contains the document to be copied.

Purchasing

The supply room request form is to be used for items generally stocked at the Thompson Library or Stores. Complete as much information as you can (i.e., unit price). You will notice some sections require information.

The supply service purchase request form is to be used for supplies not stocked. This will start the process for creating a Purchase Order. Drop down assists should be used; if you have a quote or other detailed information, attach. Do not re-enter on form. Email button is for tracking only. This form must be printed and proper approval received. Drop down button will direct you on this. Email approval will be accepted. Be sure to complete the form and obtain official signatures Signing Authority List. Return to the Thompson Business Office.

This card is to be used for small purchases only after all other purchasing options have been exhausted. Read and understand the Internal Controls Policy. Reserve the card in your name, complete the PCard Transaction Form with all necessary information, obtain signature and pick up the card. Be sure to return the receipt along with the completed form. Attach any supporting documents.

Cellular Phone Allowance Form

Complete the Cellular Phone Allowance Form with all necessary information, obtain signature and return it to either Business Office or fax to the Thompson Business Office at 614-247-2174.

Business Cards

Complete the business card request form and return it to either Business Office or fax to the Thompson Business Office at 614-247-2174.

BuckID

Libraries Departments BUCK ID Cards only.
Each department possesses a card or cards with unique serial numbers that can be used for copies. Retain a tracking log for usage, and keep cards in a secure area. To add value, e-mail LaTina Moss at moss.3@osu.edu. A 100W from Thompson Business Office will be faxed to BuckID at 688-4343. Lost BUCK ID: Immediately report lost cards to Thompson Business Office, moss.3@osu.edu, and e-mail buckidcardservices@osu.edu and list the serial number and the value that was left on card.

ACR

Forward award letter to the most convenient Business Office. When using ACR funds, list your name on receipts or documents for reimbursements, time cards, vendor or consultant. The amount will be deducted from your research award.

For Library Use Only.
Request visitor parking permits through the administration office; call 614-292-6151.

For any questions, concerns or comments about the Library Business Office services, please contact the people below at (614) 292-1801 (Thompson Business Office) or 247-7446 (Thompson Business Office) or click on a name to send an e-mail message:

LaTina Moss, Thompson Business Office
Regina Patterson, Thompson Business Office