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Ohio State University logo University Libraries arrow University Archives

Link to the Byrd Polar Archives
Link to the John Glen Archives
Link to Records Retention and Managment
Link to the University Manuscript Archives
Link to the University Photo Archives
Link to University Archives Home Page
Link to Online Exhibits		 The Ohio State University Archives Banner

STATEMENT OF AUTHORITY

The Office of University Archives is responsible for developing the general records retention schedules for management and disposition of university records common to many offices, as well as developing schedules for records unique to campus offices. Further, the University Archives provides for the selection, preservation and research use of records after their current administrative, fiscal, and/or legal values have expired that have enduring historical value in:
  • documenting the origin, development, and operation of University Offices;
  • relating the roles of the faculty and staff and/or student organizations to the operational activities of the University or campus life.
This authority, originally established by Board of Trustees actions in 19651 and 19662, and set forth in Section IX of the OSU Operating Manual, was reaffirmed by the Board of Trustees’ Resolution No. 2009-11 in July of 2008.

11965: The Trustees approved the hiring of OSU's first archivist, Bruce Harding, and Secretary of the Board of Trustees John Mount announced the appointment and stated that Harding was to provide leadership for "...the development of a program which is designed to produce an effective system for the creation,use, maintenance, and disposition of University records..."

21966: John Mount as the official records officer of OSU, chaired the Archives Advisory Committee that represented the financial, academic and administrative leadership of the University. That Committee requested the University Archivist "...to prepare a chapter for the 'Procedures Manual' and submit it to the Committee members for consideration. The concept of using 'Schedules of Records Retention and Disposition' was approved and the Archivist is to include the procedure for their development in the procedures manual." By April of 1967 Section IX had been written, approved, and distributed to all units of the University.