STATEMENT OF AUTHORITY
As stated in the OSU Operating Manual, Section IX1:
"The Office of
University Archives will provide for the selection, preservation and
research use of records which 1. Document the origin, development,
and operation of University Offices; 2. Relate the roles of the
faculty and staff and/ or student organizations to the operational
activities of the University or campus life."
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"The Office of University Archives will serve as the depository of
records after their current administrative, fiscal or legal values
have expired; this is not the function of other University
offices....Records not on a Records Retention and Disposition
Schedule may not be discarded until a records appraisal has been
made by the University Archivist."
The University Archives develops the general schedules for retention
and disposition of university records common to many offices and
creates schedules for records unique to campus offices.
The Ohio Revised Code defines records as "...any document, device,
or item, regardless of physical form or characteristic, created or
received by or coming under the jurisdiction of any public office of
the state or its political subdivisions, which serves to document
the organization, functions, policies, decisions, procedures,
operations, or other activities of the office." (Section 149.011) |
1Section IX of the OSU Operating Manual had its origins in 1965 and 1966:
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1965: The Trustees approved the hiring of OSU's first archivist, Bruce Harding, and Secretary of the Board of Trustees John Mount announced the appointment and stated that Harding was to provide leadership for "...the development of a program which is designed to produce an effective system for the creation,use, maintenance, and disposition of University records..."
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1966: John Mount as the official records officer of OSU, chaired the Archives Advisory Committee that represented the financial, academic and administrative leadership of the University. That Committee requested the University Archivist "...to prepare a chapter for the 'Procedures Manual' and submit it to the Committee members for consideration. The concept of using 'Schedules of Records Retention and Disposition' was approved and the Archivist is to include the procedure for their development in the procedures manual." By April of 1967 Section IX had been written, approved, and distributed to all units of the University.
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