University Archives Collecting Policy

 Are your department's, unit's, or organization's records archival? A summary listing of the University Archives holdings is available on our Manuscript Holdings webpage. If you are uncertain if your records should be transferred to the University Archives, please consult the following resources below: Athletics, Departments, Faculty Papers, and Student Organizations.

 ATHLETICS

Archives Interested In Collecting

  • Information on games/tournaments
  • Photographs
  • Plaques/awards
  • Programs/media guides
  • Correspondence
  • Meeting minutes
  • Any other documents which describe your team

Archives Not Interested In Collecting

  • Student athlete files (including recruitment information and letters)
  • Financial document

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 COLLEGES, SCHOOLS, RESEARCH CENTERS, INSTITUTES, & DEPARTMENTS

Archives Interested In Collecting

  • Information on events, meetings, participants
  • Meeting minutes
  • Correspondence – especially from department head
  • Publications of the department
  • Photographs
  • Any other documents which describe your department

Archives Not Interested In Collecting

  • Financial documents
  • Personnel files

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 PAPERS OF EMINENT FACULTY

Archives Interested In Collecting

  • Correspondence
  • Teaching material (including lecture notes and syllabi)
  • Personal/biographical material (including diaries, memoirs, photos, and chronologies)
  • Writings (manuscripts, unpublished articles. Please give any books to the libraries instead of us.)
  • Speeches
  • Committee work (including agendas, meeting minutes, reports, correspondence)
  • Activities, both at OSU and non-OSU (including organizations, consulting work, etc.)
  • Final reports of research (unpublished)

Archives Not Interested In Collecting

  • Financial records
  • Other individual’s personnel records (including search committee material)
  • Research data
  • Reference material (i.e. articles written by other people)
  • Records of student taught (i.e. grade books, exams, papers)
  • Awards and Plaques

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 STUDENT ORGANIZATIONS

Archives Interested In Collecting

  • Meeting minutes
  • Correspondence (officers, to members, etc.)
  • Programs
  • Photographs
  • Committee information
  • Rosters
  • Constitution, By-laws, Rules
  • Events

Archives Not Interested In Collecting

  • Financial records
  • Receipts
  • Multiple copies of the same information (one is great, not 20)
  • Material not from your group (e.g. if you had a meeting at the Holiday Inn, we don’t need information on the Holiday Inn)
  • Trophies

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