Knowledge Bank Submission Instructions:
Undergraduate Research Theses and Honors Research Theses

Instructions for students | Instructions for Honors Program Directors

The Ohio State University develops and supports an environment that promotes the intellectual and personal development of high-ability undergraduate students. Undergraduate students submit their research theses and honors research theses to the Knowledge Bank. If you have questions or problems with the procedures below, please send a message to libkbhelp@lists.osu.edu.

 Instructions for students:

Topics:

 Delay of Dissemination (embargo) policy and request form. (If you would like to delay dissemination of your thesis in the Knowledge Bank, you must request an embargo from the Honors and Scholars Center. Policy information and the request form can also be found at the Honors and Scholars Center).

Whether or not you request a delay, you must complete steps 1-7 to electronically submit your thesis. You will have an opportunity in the submission process to alert the Libraries that your thesis should not be made available in the Knowledge Bank immediately.

You can do steps 1 to 4 any time during the semester that you intend to submit your thesis to the Knowledge Bank.

 1. Register with the Knowledge Bank.

  • Go to: https://kb.osu.edu/dspace/
  • Click on "Register" in the left-hand column under "My Account".
  • On the registration screen that displays, type in your OSU email address and click on [Register].

Note: Please use your osu.edu address and not your buckeyemail.osu.edu address

    2. Check your email and set your password for the Knowledge Bank.

    • Retrieve messages from your OSU email address.
    • You will receive an email from the Knowledge Bank that contains a link to a web page in the Knowledge Bank that allows you to set your password.
    • Click on that link and then fill out your profile and set your password. When finished, click on [Complete Registration].
    • Click on "Logout" in the left-hand column under "My Account".

    Note: The email you receive is generated by the system and not a person so if you have questions, please email us at libkbhelp@lists.osu.edu.

    3. Check to see if you can log into your account

    • Go back to: https://kb.osu.edu/dspace/
    • Click on "Login" under "My Account".
    • Type in your email address and password. A screen should display that reads "Submissions & workflow tasks".
    • Click on "Logout" to log out.

    NOTE: You will not be able to select a collection to submit to until you are authorized to submit to the appropriate collection (see step 4 below).

    4. Fill out the web form below and click on [Submit] to inform the Knowledge Bank staff that you have registered. They will authorize you to submit your thesis to the appropriate collection. Knowledge Bank staff will send you an e-mail when you have been authorized. If you have not heard back from Knowledge Bank staff within two business days, please email libkbhelp@lists.osu.edu.

    Once authorized, when you click on "start another submision" after logging in you will see the name of your group in the collection dropdown on the "Select a collection" screen. Before you are authorized this collection will not be available.

     

    5. Convert your thesis to PDF format. (Microsoft Word documents will not be accepted.)

    Instructions for converting a Word document to a PDF are available at: http://library.osu.edu/assets/Documents/SEL/QuickConvertWordPDF.pdf

    Note: Please do not use spaces or special characters in your PDF filename. Spaces and special characters — such as [ , ] , ( , ) , ! , é , and ü — can prevent access to your thesis via the web once it is in the Knowledge Bank. Examples of properly named PDFs include: thesis.pdf, your_name_thesis.pdf, honors_thesis.pdf, HonorsThesis.pdf, myThesis_20080602.pdf. Also, please remember that the filename of your thesis will be visible to the general public.

    6. Submit your thesis to the Knowledge Bank.

    • Go to: https://kb.osu.edu/dspace/
    • Click on "Login".
    • After logging in, click on "start another submission".
    • Select your collection from the dropdown. Note: you will not be able to select a collection until you are authorized to submit (step 4 above).
    • Follow the submission guidelines for details on how fill out the online submission form.

     NOTE: During the submission process, you will be asked whether or not you requested an embargo (or delayed dissemination) for your thesis and for how long. You must request an embargo through the Honors and Scholars Center. Policy information and the request form are available online from the Knowledge Bank or the Honors and Scholars Center.

    Note: As a repository for digital assets, OSU's Knowledge Bank acts as a permanent archive. All items submitted remain as is at the time of submission, just as books once published remain in the form in which they were printed. PDF files once placed in the Knowledge Bank will not be modified.

    Problems? Email us at libkbhelp@lists.osu.edu.  .

    7. Your work is done but it may take the Knowledge Bank staff 2 to 3 business days to add your thesis to the Knowledge Bank. The system will send an email to you when it has been added informing you of the web address of your thesis. If you have been granted an embargo, you will receive an email when your thesis is added to the Knowledge Bank after the embargo period. Items in the Knowledge Bank are indexed by Google but it may take two weeks before you will be able to find it in Google.

     Instructions for Honors Program Directors:

    1. Near the beginning of every semester, send an email to your students with a link to the instructions above: http://go.osu.edu/kb-honors-instructions. (Near the beginning of every semesters, you will receive an email from the Honors & Scholars Center with a link to this page of instructions. This should prompt you to forward the email to your students that will be submitting a thesis that semester.)

    2. You only have to follow the procedures below once. If you continue to be the Honors Program Director for your college, you will automatically receive email alerts every semester. If you would like to be notified by email when a student's thesis has been added to the Knowledge Bank follow the procedures below:

    • Register with the Knowledge Bank and set your password (follow steps 1 through 3 in the "Instructions for students" above).
    • Subscribe to your collection to get an email alert when a student's thesis has been added to the Knowledge Bank
      • Go to: https://kb.osu.edu/dspace/
      • Click on "Login" in the left-hand column under "My Account" and login.
      • Click on "Profile" under "My Account".
      • Navigate to the "Subscriptions" section and select your collection from the "Email Subscriptions" dropdown.
      • Click the [Add more] button next to your selection to save your selection.

    If you ever step down from being a Honors Program Director and do not wish to receive the email alerts any longer, you may unsubscribe from your collection:

    • Go to: https://kb.osu.edu/dspace/
    • Click on "Login" in the left-hand column under "My Account" and login.
    • Click on "Profile" under "My Account".
    • Check the box next to the appropriate collection and click the [Remove selected] button.