Knowledge Bank Submission Instructions:
Hayes Graduate Research Forum

Instructions for students | Instructions for CGS

Instructions for submitting to the Edward F. Hayes Graduate Research Forum collections in the Knowledge Bank. If you have questions or problems with the procedures below, please send a message to

Instructions for students:




1. Register with the Knowledge Bank

  • Go to:
  • Click on "Register" in the left-hand column under "My Account".
  • On the registration screen that displays, type in your OSU email address and click on [Register].

2. Check your email and set your password for the Knowledge Bank

  • Retrieve messages from your OSU email address.
  • You will receive an email from the Knowledge Bank that contains a link to a Web page in the Knowledge Bank that allows you to set your password.
  • Click on that link and set your password.

Note: The email you receive is generated by the system and not a person so if you have questions, please email us at

3. Check to see if you can log into your account

  • Go back to:
  • Click on "Login" under "My Account".
  • Type in your email address and password. A screen should display that reads "Submissions & workflow tasks".
  • Click on "Logout" to log out.


4. Notify Knowledge Bank about Your Registration

Fill out the web form below and click on [Submit] to inform the Knowledge Bank staff that you have registered. They will authorize you to submit your work to the appropriate collection. Knowledge Bank staff will send you an e-mail when you have been authorized. If you have not heard back from Knowledge Bank staff within two business days, please email

Once authorized, when you click on "start a new submision" after logging in you will see the name of your Hayes collection in the collection dropdown on the "Select a collection" screen. Before you are authorized this collection will not be available.

5. Convert your paper to pdf format

Instructions for converting a Word document to a PDF are available at:

Note: Please do not use spaces or special characters in your PDF filename. Spaces and special characters — such as [ , ] , ( , ) , ! , é , and ü — can prevent access to your submission via the web once it is in the Knowledge Bank. Examples of properly named PDFs include: hayes.pdf, your_name_hayes.pdf, hayes_paper.pdf, HayesPaper.pdf, myHayesPaper_2008.pdf. Also, please remember that the filename of your PDF will be visible to the general public.

6. Submit your paper to the Knowledge Bank

Note: During the submission process, you will be asked whether or not you are requesting an embargo (or delayed dissemination) for your paper and, if so, for how long.

Note: As a repository for digital assets, OSU's Knowledge Bank acts as a permanent archive. All items submitted remain as is at the time of submission, just as books once published remain in the form in which they were printed. PDF files once placed in the Knowledge Bank will not be modified.

Problems? Email us at  .

7. Follow-up to Your Submission

When your submission has been approved, you will receive an e-mail with a permanent Web address for your work. If you have requested an embargo, the file(s) attached to your item will not be available until after the embargo period. Items in the Knowledge Bank are indexed by Google, but it will take up to two weeks before you will be able to find it in Google.

Instructions for Council of Graduate Students:


The instructions are available in two formats: PowerPoint and PDF. If you have additional questions, please contact