Cataloging Video recordings (DVDs, video cassettes etc.)
Now-a-days we mostly get two types of video recording, DVDs and VHS video cassettes. The cataloging treatment for them is similiar. The following is an explanation using DVD video recording as example.
“The Mission” directed by Roland Joffe released as DVD movies
I.1. Preparing the bib record on OCLC Connexion (the cooperative cataloging part)
- Use the form for “Visual Materials.” If start from scratch, [Menu] Cataloging - Create - Single Record - Visual Materials.
Fixed fields
- The code in Type is “g” (this corresponds to Millennium MAT TYPE g AUDIOVISUALS)
- The code in BLvl is “m” for “monographs”
- The code in TMat (type of material) is “v” (v = videorecording)
- Fill out the rest fixed fields accordingly. If the running time is not available, put “- - -” in Time
special treatments in Variable fields
- Add a 007 field (see example and check OCLC bib standard)
- Use a 024 field to code Other Standard Identifier such as the ISRC (International Standard Recording Code) or CNG number (on Chinese DVDs)
- Add the $h [videorecording] subfield immediately after the main title.
- Describe number of DVDs, running time, and other characters of the item in the 300 field. It usually looks like this:
300 _ _ 2 videodiscs (125 min.) : $b sd., col. ; $c 4 3/4 in. - Provide system requirements info in a 538 field.
- Use the 511 field to provide names of participants or performers (1st indicator 1 for cast etc.)
- Use the 508 field (usually follows 511) to provide names of credits such as film editor, director, music, photographer, producers, etc.
Call number suffix — a local Call number treatment
- Add “DVD” to the end of the call number as an OSUL local practice. See Special Practices of Call Number in OSUL Cataloging for detailed information.
►Click on the following links to see an example of MARC record for DVD movies (OCLC#52283425):
I.2. Preparing the bib and item record for OPAC (OSUL catalog part)
Using Constant Data on Connexion
- 949 _0 field: The location code in $l varies (e.g. “tho” for SUL DVD collection). The code for $m (MAT TYPE) is “g” (for Audiovisual).
- 949 _1 field: The detailed location code in $l varies (e.g. “thov3″ for English DVDs to be shelved at SUL; “thov4″ for Foreign DVDs to be shelved at SUL). The code in $t usually is “3″ or “21″ (this becomes the ITYPE field on the Millennium Item record. “3″ is for audiovisual materials circulated for OSUL. “21″ for audiovisuals circulated for OhioLINK).
►Click here to see an example of Constant Data for DVDs.
Treatments on Millennium Item record
- Pay particular attention to the ITYPE and LOCATION fields. Use codes as mentioned above.
- If there are multiple parts (more than one disc or with supplementaries), we may code “p” in the MESSAGE field to reimind the Circulation Desk to check for parts at time of checking in and out.
►Click on the following to see examples of bib and item records on Millennium:
Treat VHS video cassette the same as above. The only difference is in the Call number suffix
Examples,
A VHS: JK1758 .U715 1995 Videotape
A DVD: DS795.8.A2 Z44 2007 DVD
Combinations — If the item you’re dealing wiht is a mixture of DVD, audio tape, etc…
First, decide what is the chief character of the item, if the major part of the entity is DVD video, catalog it as DVD videos; If the entity functions more as a software or computer file, catalog it as computer files.
Examples
A Japanese item consists of 1 computer file, 1 DVD, and a user guide, which is cataloged as Computer files:
Connexion bib record part 1
Connexion bib record part 2
Millennium bib record
Millennium item record
Add comment May 20th, 2008
