The Ohio State University

When do we need to make a new record for a serial?

Major and minor changes

Catalogers tend to create new bib record only when major changes took place in a certain serial; but not to create a new record if there are only minor changes.

Major changes include:

• Significant changes in title
• Changes in issuing corporate body, main entry or corporate body uniform title qualifier
• Edition statement (in some cases)
• Physical medium

Minor changes include:

• Minor change in title
• Numbering change
• Edition statement (in some cases)
• Other changes to uniform title qualifiers
• Change of publisher and/or issuing body

Case Examples

Example 1

• We received an issue of a Korean journal titled “한국 고고학 저널 Journal of Korean archaeology”. We don’t see any volume number on it. The title page and colophon only show “2007 한국 고고학 저널 Journal of Korean archaeology” and a publication year 2008. It is issued by Kungnip Munhwajae Yŏnʼguso; and published by Churyusŏng Chʻulpʻansa.
• A search of the title 한국 고고학 저널 on WorldCat resulted in a bib record OCLC no.191135611. According to the record, this journal was issued by the same coporate body (Kungnip Munhwajae Yŏnʼguso), but was first published by Taewŏnsa since 2006; and at that time, it has a sub title 화보집. Then, from vol.2 (2006) it was published by 주류성 출판사 (Churyusŏng Chʻulpʻansa), without the above mentioned sub title.

APPROACH

• This is a case where we have a change in pulisher but NOT the issuing body [minor change].
• Use the bib record OCLC no.191135611 — it has already made all necessary notes (if not, add them).
• Because we do not subscribe it regularly, we don’t update holdings, but just overlay the record into our system.
• Because our issue in hand has no vol. no., “2007″ is used as volume number, even though it was actually published in 2008. To avoid confusion, we do not put the publishing year in the YEAR field on the item record. Comparison: An anuual book uses the year in the YEAR field to differentiate volumes! (example b6647517x)

Problematic cases

• There is a Korean journal 現代文學 Hyŏndae munhak. (現代文學=현대문학)
• OCLC has a record made for it when it was issued by Hyŏndae Munhak Yŏnʼguhoe, published by 自由莊 Chayujang in 釜山市 Pusan-si, from 1954-1997.
• At that time, it has a parallele title “Littérature contemporaine”.
• And on the record, the cataloger made a 130 uniform title 現代文學 (Pusan, Korea) Hyŏndae munhak (Pusan, Korea).

Now, what we found out

• After 1997, the same title was published by 현대문학 (Hyondae munhak co. Ltd) in 서울시 Sŏul-si (漢城).
• And its parallele title changed to “Contemporary literature”.

Q: Do we need to create a new record for the serial?

Add comment May 24th, 2008

Treatment for Serials Title Change

Step 1. Revise the bib record for the old title

• Change 008, i.e. change DsTs from c to d; supply the closing date in the 2nd Dates field.
• Close 362: supply the closing date.
  

  Examples:

  362 0_ Vol. 1 no. 1 (Nov. 1943) -v. 10 no. 12 (June 1953)

  ┌362 0_ 創刊號 (summer 1969)-
  └362 0_ Chuang kan hao (summer 1969)-

  362 1_ Ceased with autumn 2003 issue. etc.

• Add 785 field (Succeeding Entry), and 580 (Linking Entry-complex) if needed
  

  If continued by a new title
  785 00 $t (the new title). $x (ISSN of new title) $w (OCoLC)nnnnnnnn

  If continued in part by a new title
  785 01 $t (the new title). $x (ISSN of new title) $w (OCoLC)nnnnnnnn

  If the title is split into 2 or more entities, add a 580 and several 785 fields
  580 Split into: title1; title2; title3.
  785 16 (for each split title)

• Remember to keep the current OSUL Call number and/or other local info before overlay.
• Update holdings and overlay the OSCAR bib.

Step 2. Prepare the bib record for the new title

• Find or create a bib record for the new title on OCLC Connexion.
• Make sure the record supplies a OSUL’s Call number.
• Add 780 field (Preceding Entry or “Information about the immediate predecessor of the target item in a chronological relationship”):
  

  If continues an old title
  780 00 $t (previous title). $x (ISSN of previous title) $w (OCoLC)nnnnnnnn

  If continues in part an old title
  780 01 $t (previous title). $x (ISSN of previous title) $w (OCoLC)nnnnnnnn

• The call number should agree with that of the previous title set on OSCAR (see below for specific instruction)
• Update holdings on OCLC and export to/overlay the record on OSCAR.

CALL NUMBER APPROACH

We prefer to keep the same call number for the new title whenever it is possible. This means to “use the same call number for one to one title changes. If the serial’s volume identifier sequence restarted, you will need to add a 2 to the final portion of the call number so that same numbered volumes can be told apart.” Example,

call number of the old title	call number for the new title
AS559 S4 A241 v.1	AS559 S4 A2412 v.1

Step 3. Notify the Serial Dept when complete, so they can fix the rest problems, such as add items, or transfer items to new title record, etc.

Examples
One to one title change

• A Taiwanese library science journal (b34112364) changed title in year 2006. A new record is brought in: b65650840. The call number remains unchanged.

Title splits
(forthcoming)

Add comment May 23rd, 2008

Serials with irregular or unknown frequency

Examples for cataloging a serial that has irregular or unknown frequency.

OCLC#35798358

Add comment February 6th, 2008