Welcome to OSUL Non-Roman Cataloging Blog! - “The next best thing to knowing something is knowing where to find it.” (Samuel Johnson) So, here we are: Find guidelines and instructions and stay tuned!
Posts filed under 'microforms'
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- Try search Name Authority File (on Connexion), see if there is an authority file established for this author.
- If there is an authority file, use that for the name in 100 or 700 fields in the bib record. This means it can be different from the form in 245 statement of responsibility.
- If there is no authority file made for the name, then, we should keep consistant for that author name (at least in all records created by us).
- It includes name form and year associated, and which name we used (”real” name or psedonym)
For examples,
稲岡奴之助 (Inaoka Nunosuke) often appears on the piece in different forms, sometimes, 奴之助, sometimes 稲岡奴之助. And upon a time, we discovered the author’s birth year (1873) — from any reliable or reasonable sources, from that point, we need to establish a form of the author’s name (i.e. that to be used in 100 or 700). For this case, it will be
┌稲岡奴之助, ǂd b. 1873
└Inaoka, Nunosuke, ǂd b. 1873
呑気楼三昧(Nonki Ōzanmi) is the psedonym of 高松豊治郎 (Takamatsu Toyojirō)
This is an example that an author has an authority file
松林伯圓, ǂd 1832-1905
Shōrin, Hakuen, ǂd 1832-1905.
September 29th, 2009
JMSTC project training and cataloging procedures
– Updated July 1, 2008 by Natsumi & Sherab
I. After having gone through the general training, you should read and study the Japanese Romanization Tables (http://www.loc.gov/catdir/cpso/romanization/japanese.pdf). The basic romanization (transliteration) scheme we use for cataloging Japanese materials is based on the ローマ字綴り方表 in Kenkyusha’s New Japanese-English Dictionary with minor exceptions.
II. Housekeeping and beginning of investigation
- Each cataloger keeps a processing log in form of a spreadsheet file (saved on the J drive). When you begin to catalog a title, first put the fiche number in your spreadsheet file.
- Get the 収録書目 Shūroku shomoku (the lose leaf guide) and the JMSTC Catalog (the 2 v. red books, pub. by Waseda Univ.).
- These print materials are used as “chief source of information” for our JMSTC cataloging project; but if confusion or doubts rise up, you need to examine the microfiche itself on the microfiche reader.
III. Preparing the bibliographic record for each microfiche title
- Search OSCAR to see if OSUL has a holding of this microfiche title (must be exactly the same publication; which is very unlikely because you’re cataloging new titles).
- Search OCLC WorldCat on Connextion.
– Search in both romanizations and in Japanese.
– Be careful! Some kanji (漢字), such as 説, 巻, 姫, 戸 etc., cannot be recognized.
– Refer to Useful web resources for JMSTC if you need more information.
The search will result in three possibilities:
- You find a record made for the book
- You can’t find a record made for the same book, but you can find a record made for related publications. We call it a “useful record.”
- You can’t find any useful record
IV. A record made for the book is found
— This means the record is made for the same book but NOT for the microfiche reproduction.
- Copy the OCLC # of that record and keep it on your spreadsheet file.
- Derive a NEW record from it.
– To derive a new record: [Edit]-[Derive]-[New Master Record] or (Ctrl+Alt+c)
- Revise and edit the new record — see detailed instruction below.
V. A useful record is found, but not for the same book
— A useful or related record means that a good amount of information on that record can be used to derive a new record for our title.
- Copy that useful OCLC record # and keep it on your spreadsheet file.
- Derive a NEW record.
- Revise and edit the new record — see detailed instruction below.
VI. No useful record can be located on WorldCat
- Create a new record for our microfiche title from scratch!
- We have designed a “template” for creating new JMSTC bibliographic record.
Instructions on revising and editing JMSTC records
Applying Constant Data
- It is a unique procedure in the JMSTC project to apply Constant Data right at the beginning of editing the bibliographic record.
- To apply Constant Data, [Edit]-[Constant Data]-[Local]-[Apply by Name] or (Ctrl+b)
- Be careful! If there is 130 or 240 field, they will disappear when Constant Data is applied. If you need to add 130 or 240 field, add the fields after applying Constant Data.
Treatment for title and author’s name
Keep-in-mind Transcribe the old Chinese characters (旧字体) as on the piece. You may need to check the microfiche itself. This means, for example, if the title is shown as xxxx, you can NOT alternate into xxx. Exception, when the old Chinese character is unable to produce on the computer, use the most approximate one available.
Variety of statement of responsibility
Checking points on MARC record
1. Fixed fields
2. Variable fields
Edit the 9xx fields
===the below content needs to be tailored and revised====
Before revise or create a new record, read
-See Useful notes and treatments for JMSTC bibliographic records
8. Revise and make corrections.
-Refer to Useful Resources for JMSTC to set correct title, author’s name, and publisher fields for both in romanization and Chinese character.
-Transcribe the old Chinese characters (旧字体) as on the piece. You may need to check the microfiche itself. This means, for example, if the title is shown as xxxx, you can NOT alternate into xxx. Exception, when the old Chinese character is unable to produce on the computer, use the most approximate one available.
[check points]
-Desc: a (Cataloging Rule – “a” means Anglo-American Cataloging Rules)
-Elvl: I (Cataloging level – “I” means full level)
-Srce: d
-Form: b (Format – “b” indicates microform)
-Ills: put “a” (illustrations), “b” (maps), “c” (portraits), etc. if they present. (check 300 field, too.)
-DtSt: put “s” (single date), “m” (multiple dates), etc.
-Dates: published years
-245 field: Title and statement of responsibility. Add ǂh [microform].
-100/700 field: Based on 245 field, add 100 (“Main entry” for author’s name) and/or 700 (“Add entry” for second author’s or editor’s name).
-Check the author’s/editor’s name for 100/700 fields.
[Authorities]-[Search]-[LC Names and Subjects] (Shift+F2)
-260 field: Publication information.
-300 field: Physical description.
-440 field: Series – in our case, the JMSTC series. Put the fiche number in v subfield.
-533 field: Reproduction. Put the 枚数 in e subfield.
-949 field: Local. Put the fiche number, 枚数, year.
9. Double check again all the fields, then Update Holding, and put the new OCLC # into the processing sheet.
10. Export the new record to OSCAR, and put the Bib number into the processing sheet.
VII. If no OCLC record is found, create a new record from scratch.
[Cataloging]-[Create]-[Single Record]-[Books] (Ctrl+Shift+b)
November 10th, 2008
The term “microform” is used here referring to reproduction of printed materials (monographs or serials) in microform. There are two types of microform reproduction: microfilm and microfiche.
- Microfilm is a reel of film on which printed materials are photographed at greatly reduced size; useful for storage. A magnification system, often called a microfilm reader, is used to read the material.
- Microfiche is a small sheet of film, or fiche, on which many pages of material have been photographed. A magnification system, called microfiche reader, is used to read the material.
Special treatments in the bibliographic record
1. When creating MARC records for microfom, use approperiate form as for the original. For example, if it is a microform reproduction of a monograph book, then use the Books form; if it is a reproduction of a serial, use the Continuing Resources form.
2. Set the fixed fields just as if we are cataloging the original, print material. This means that the Dates for example, should be the publishing date of the original.
3. Add 007 field to code the physical characteristics of the microform as follows,
007 __ h ǂb d ǂd a ǂe f ǂf b— ǂg b ǂh u ǂi c ǂj u
4. In the 245 field, add ǂh [microform] righ after the main title
┌245 00 光明日報 ǂh [microform] = ǂb Guangming ribao.
└245 00 Guang ming ri bao ǂh [microform] = ǂb Guangming ribao.
┌245 00 文學 ǂh [microform] / ǂc 江蘇師範學院圖書館文學社編輯.
└245 00 Wen Xue ǂh [microform] / ǂc Jiangsu shi fan xue yuan tu shu guan wen xue she bian ji.
5. In the 300 field, describe the physical characters of the original, print version.
6. Use the 533 field to provide information about the microform reproduction. Please provide information in the following subfields. As for the record of microfiche, please provide the number of sheets of each item and length and width of the sheet in e subfield.
ǂa Type of reproduction (NR)
ǂb Place of reproduction (R)
ǂc Agency responsible for reproduction (R)
ǂd Date of reproduction (NR)
ǂe Physical description of reproduction (NR)
ǂf Series statement of reproduction
For microfiche, give the number of fiches of one item and the size of the fiche in the e subfield. For example,
533 __ Microfiche. ǂb Zug, Switzerland : ǂc Inter-Documentation, ǂd [197-?]. ǂe 233 microfiches. 9 x 14 cm. ǂf (CH-363).
For microfilm, give the number of reels (if known, otherwise “microfilm reels”) and the size of the microfilm in the e subfield. For example,
533 __ Microfilm. ǂb Beijing : ǂc China National Microforms Import & Export Corp. ǂe microfilm reels ; 35 mm.
7. Add a 776 field if we know that there is an OCLC record made for the original. For example,
┌776 1_ ǂt 光明日报 ǂw (OCoLC)2263314
└776 1_ ǂt Guang ming ri bao ǂw (OCoLC)2263314
Local treatment
1. Constant data for microform
The 949 _0 field is the same as for the original. Pay particular attention to the following areas in the 949_1 field(s):
(1) The value of ǂt:
- “2″ for microform items circulated in OSUL
- “20″ for OhioLink circulating microform items
– Always ask when you are not sure!
Examples,
949 _1 ǂc v. nn ǂh yyyy ǂg 1 ǂi ######## ǂj 0 ǂl stxm ǂs p ǂt 2 ǂx -
** ǂt represents Millennium ITYPE, i.e., the format of the item.
(2) Sometimes we indicate the items are microform in the ǂc subfield. For example,
949 _1 ǂc 1933July-1937July(microfiche) ǂh yyyy ǂg 1 ǂi ######## ǂj 0 ǂl stxm ǂs p ǂt 2 ǂx -
(3) ǂl is for detailed location where the microform items will be kept. Usually, it is “stxm” (microform collection stored at Book Depository).
2. How to add / edit item records for microform on Millennium
- Open the record for the microform item on Millennium, make sure that the MAT TYPE field on the bib is set approperiately, i.e., if it is a serial, the value should be “s” SERIAL/JOURNAL.
- Add item records, and make sure to set the ITYPE field as “2″ for Microform (or “20″ for OhioLink circ microform).
April 23rd, 2008
(Last updated 11/10/2008 by Natsumi and Sherab)
I. Notes can be added
The following are suggestions of notes to be used occationally in a JMSTC bibliographic records. Most of them are optional but we believe they are good for users.
►If the book is in the traditional oriental binding style, i.e. on folded double leaves (和装・頁数が「丁」の場合), we use the following description in the 300 field and add a 500 note.
300 _ _ 35 leaves ; ǂc 20 cm.
500 _ _ On double leaves, oriental style.
►We give a 500 note if we know that the book was not in trade (非売品).
500 _ _ Not in trade.
►When the publication or imprint date is taken from the preface of the book (出版年が序文の書かれた年の場合e.g.「明治35序」), we can give a 500 note as follows.
500 _ _ Imprint date from preface.
or 500 _ _ Imprint date from foreword.
►When the publication or imprint date is taken from the postscript of the book (出版年が跋文の書かれた年の場合e.g.「明治35跋」):
500 _ _ Imprint date from afterword.
or 500 _ _ Imprint date from postscript.
►When a book has an errata slip inserted (正誤表がある場合), we can give a 500 note:
500 _ _ Errata slip included.
II Special Treatments
Treatments for book in multiple language or translations
►When the book is mostly in Japanese, but with some English (日本語がメインで、英文が含まれている場合):
Lang jpn
041 0 _ jpn ǂa eng
546 _ _ Text in Japanese and English.
►However, if the book is a full translation (翻訳の場合):
240 1 0 Anne of Green Gables. ǂl Japanese
►When a book is an abridged translation (抄訳):
240 1 0 Anne of Green Gables. ǂl Japanese
500 _ _ An abridged translation of Anne of Green Gables.
Treatment for misprint of title etc.
►When you found mistakes or misprints of title etc. on the top or “header” of the microfiche (誤植がある場合), use the correct title in 245 field, and give a 500 note as follows.
500 _ _ Mistake(s) [of year/title] on the top of the fiche.
►When you believe a note is solely intended for a Japanese reader, and it is not necessary to give the full Romanization (目次等で、ローマ字入力を省略する場合), you may omit the Romanization, but you should always give a parallel field with explanatory notes in angled brackets “Details in vernacular field only”. Otherwise, OSCAR will not display the single field that contains vernacular characters.
Author name problem
►[Problem] At time when (1) a certain form of name was used by multiple historical authors, (2) decision can’t be easily made by looking on the piece of publication, and (3) our sources, e.g., Waseda University and National Diet Library, provide different judgement.
[Resolution] The cataloger (1) can make his/her best guess and determine which source to rely on, (2) use that determined author name in 100/700, (3) give a note explaining this situation: “This form of name was used by multiple authors, including xxxx (yyyy-yyyy) and xxxxx (yyyy-yyyy). For example, OCLC #221315976.
When there’re more than three people responsible for a book
►When there are more than three authors or editors, you can use … [et al.]. (著者が3人以上いる場合。編者が3人以上の場合の同様).
┌245 1 0 …… / ǂc 中邨秋香 … [et al.] 著.
└245 1 0 …… / ǂc Nakamura Akika … [et al.] cho.
Book has music scores
► When the book includes scores (楽譜が含まれている場合).
Ills g
300 _ _ 95 p. : ǂb music ; ǂc 24 cm.
► When there are both a songwriter (作歌者/作詞者) and a composer (作曲者).
100 1 0 the name of the songwriter
700 1 0 the name of the composer
Transcribe the form of name as it appears on the piece for 245; but give an authority form in 100 or 700 fields
►Sasaki, Nobutsuna (1872-1963)
100/700 1 0 佐佐木信綱, ǂd 1872-1963
245 1/0 0 佐佐木信綱 or 佐々木信綱 or whatever printed.
►Nakamura, Akika (1841-1910)
100/700 1 0 中村秋香, ǂd 1841-1910
245 1/0 0 中村秋香or 中邨秋香 or whatever printed.
More examples on treatment for responsibilities
►著者（人）あり
┌100 1 _ 夏目漱石, ǂd 1867-1916.
└100 1 _ Natsume, Sōseki, ǂd 1867-1916.
┌245 1 0 草枕 ǂh [microform] / ǂc 夏目漱石著.
└245 1 0 Kusamakura ǂh [microform] / ǂc Natsume Sōseki cho.
►著者なし、編輯（団体）あり
┌245 0 0 元禄時代小説集 ǂh [microform] / ǂc 国民文庫刊行会編輯.
└245 0 0 Genroku jidai shōsetsushū ǂh [microform] / ǂc Kokumin Bunko Kankōkai henshū.
┌710 2 _ 国民文庫刊行会.
└710 2 _ Kokumin Bunko Kankōkai.
►著者なし、編者１人、校閲１人
┌245 0 0 歴代名媛詩文 ǂh [microform] / ǂc 久保田梁山編輯 ; 小野湖山校閱.
└245 0 0 Rekidai meien shibun ǂh [microform] / ǂc Kubota Ryz̄an henshū ; Ono Kozan kōetsu.
┌700 1 _ 久保田梁山.
└700 1 _ Kubota, Ryōzan.
┌700 1 _ 小野湖山, ǂd 1814-1910.
└700 1 _ Ono, Kozan, ǂd 1814-1910.
►著者１人＋編者２人
┌100 1 _ 大久保敢齋.
└100 1 _ Ōkubo, Kansai.
┌245 1 0 敢齋存稿 ǂh [microform] / ǂc [大久保敢齋著] ; 山口光徳, 早川嘉儀編.
└245 1 0 Kansai sonkō ǂh [microform] / ǂc [Ōkubo Kansai cho] ; Yamaguchi Mitsunori, Hayakawa Yoshinori hen.
┌700 1 _ 山口光徳.
└700 1 _ Yamaguchi, Mitsunori.
┌700 1 _ 早川嘉儀.
└700 1 _ Hayakawa, Yoshinori.
►著者２人
┌100 1 _ 幸田露伴, ǂd 1867-1947.
└100 1 _ Kōda, Rohan, ǂd 1867-1947.
┌245 1 0 三保物語 ǂh [microform] / ǂc 幸田露伴, 田村松魚合著.
└245 1 0 Miho monogatari ǂh [microform] / ǂc Kōda Rohan, Tamura Shōgyo gatcho.
┌700 1 _ 田村松魚, ǂd 1874-1948.
└700 1 _ Tamura, Shōgyo, ǂd 1874-1948.
►サブタイトルあり、著者、編者あり
┌100 1 _ 蘇軾, ǂd 1037-1101.
└100 1 _ Su, Shi, ǂd 1037-1101.
┌245 1 0 蘇東坡詩選 ǂh [microform] : ǂb 新譯詳註 / ǂc [蘇軾著] ; 土屋鳳洲編.
└245 1 0 So Tōba shisen ǂh [microform] : ǂb shin’yaku shōchū / ǂc [So Shoku cho] ; Tsuchiya Hōshū hen.
┌700 1 _ 土屋鳳洲, ǂd 1841-1926.
└700 1 _ Tsuchiya, Hōshū, ǂd 1841-1926.
Parts or volume number in 245 title field
►[番号]巻・[番号]編
┌245 0 0 古今小説名著集. ǂn 第1-7巻 ǂh [microform] / ǂc 足立庚吉編輯.
└245 0 0 Kokon shōsetsu meichoshū. ǂn dai 1-7-kan ǂh [microform] / ǂc Adachi Kōkichi henshū.
►[上下]巻・[前後]編
┌245 0 0 古今小説名著集. ǂp 上中下巻 ǂh [microform] / ǂc 足立庚吉編輯.
└245 0 0 Kokon shōsetsu meichoshū. ǂp jō-chū-gekan ǂh [microform] / ǂc Adachi Kōkichi henshū.
►[番号]＋サブタイトル
┌245 0 0 青年詩文集. ǂn 第1-2 ǂh [microform] : ǂb 大家點評揮毫 / ǂc 青木輔清集錄.
└245 0 0 Seinen shibunshū. ǂn dai 1-2 ǂh [microform] : ǂb taika tenpyō kigō / ǂc Aoki Sukekiyo shūroku.
►出版年が複年
DtSt m
Dates 1891, 1892
┌260 _ _ 東京 : ǂb 春陽堂, ǂc 明治24-25 [1891-1892]
└260 _ _ Tōkyō : ǂb Shun’yōdō, ǂc Meiji 24-25 [1891-1892]
Add one item record
►One title on more than one pieces of microfiche
949 _ 1 ǂc No.I-04619 fiche1-2 ǂg 1 ǂh 1891-1892 ǂj 0 ǂl mic ǂs h ǂt 2 ǂx –
►マイクロフィッシュが1枚のみ
949 _ 1 ǂc No.I-04620 ǂg 1 ǂh 1891-1892 ǂj 0 ǂl mic ǂs h ǂt 2 ǂx –
August 24th, 2007
Selected and compiled by Natsumi and Sherab
The following web resources are selected to facilitate the JMSTC cataloging project currently being conducted at the OSUL Non-Roman Cataloging Section. The selectors are not responsible for the validity or information accuracy of these web resources.
► Click on the link will go to that website; if you want to retain the list on this page, right click and choose “Open Link in New Window” or “in New Tab.”
GENERAL BIBLIOGRAPHIC INFO (including title, author, and how to read/romanize them)
- 国立国会図書館(National Diet Library) OPAC
http://opac.ndl.go.jp/
- Provides reading/romanization of both author and publisher’s names.
- 国立国会図書館 近代デジタルライブラリー
National Diet Library: Kindai Digital Library
http://kindai.ndl.go.jp/index.html
- Only covers Kindai (around 1850-1930 before World War II, roughly the end of Edo through Tasho.
- Provides full text in PDF.
- Provides reading of title and author’s name, but not publisher’s names.
- The total number of titles is limited, though this is increasing now.
- 国立国会図書館 デジタルアーカイブポータル
Japan National Diet Library: Digital Archive Portal
http://porta.ndl.go.jp/portal/dt
- This is the digital archive for the entire Japan National Diet Library.
- Provides reading of title and author’s name, but not publisher’s names.
- WARP-国立国会図書館インターネット情報蓄積的事業
Web ARchiving Project
http://warp.ndl.go.jp/
- NACSIS Webcat
This is the union catalog of a database of books and journals held by the libraries of universities and other institutions maintained by 国立情報学研究所 in Japan.
- Japanese site: http://webcat.nii.ac.jp/
- English site: http://webcat.nii.ac.jp/webcat_eng.html
SECONDARY RESOURCES (if no finding from the above resources, try these two - but no guarantee either)
FOR PERSONAL NAMES (author names, pseudonyms, multiple name forms etc.)
CALENDAR CONVERT
COLLATION OF OLD-NEW CHINESE CHARACTERS (KANJI)
http://www.nicer.go.jp/guideline/old/kanji.html
July 6th, 2007
General Approach
The cataloging procedure for the JMSTC project requires two types of works: investigation on the biliographic entity and the actual cataloging of the microfiche titles. Because the first type of work involves some great difficulties in determining a proper reading and authority form for an author name, we will treat it later. Let’s now first describe the second type of work, i.e., the routine procedure to catalog the JMSTC microfiche titles.
I. Cataloging Procedure
As illustrated above, you should first search OSCAR to see if there is already a bib record made for the same item (same title and in the same format, i.e., microfiche).
If there is no record on OSCAR, search WorldCat (on Connexion) to see if there is a record made for the title of the book. Most likely, the record found is made by Waseda University Library, because Waseda University has a very comprehensive collection of Meiji publications. Time to time, we might be able to find a record made by other libraries who have Meiji publication on their holdings.
Once such a record is found, derive a new record from it, make modifications and make it a record describing our microfiche title.
Sometimes, we can not find the exact matching record for the same title, but only related record. Use that related record to derive a new record and make it for our microfiche title.
If no record can be found on WorldCat for a certain title, we have to create a new record from scratch!
After you have made a new record for the microfiche title, update holdings on Connexion, and then export the record to OSCAR.
***Pay particular attention to the following places***
007
245 x0 subfield $h [microform]
440 _0 Meijiki kankōbutsu shusei (JMSTC). |n Dai 1-ki, |p Bungaku gengo hen ; |v nnnnn533 __ Microfiche.
II. Investigation on the bibliographic entityAuthor name-form problems (coming soon….)
=========
Mapping of fiche numbers according to source libraries
| Fiche no. |
Source libraries |
| 1 - 8822 |
早稲田 Waseda Univ. etc. |
| 10001 - 12139 |
UC Berkeley |
| 20001 - 21605 |
天理大 Tenri univ. |
| 25001 - 25282 |
関西大 Kansai univ. |
Total number of titles: 12848
Old “container records” initially made to hold JMSTC items on Millennium:
B53865844 fiche No.I-1-2999
B53865790 fiche No.I-3000-5999
B53865741 fiche No.I-6000-8999
B53864487 fiche No.I-9000-11999
B53864499 fiche No.I-12000-14999
B25653684 fiche No.I-15000-17999
B53865777 fiche No.I-18000-20999
B53865789 fiche No.I-21000-23999
B53865765 fiche No.I-24000-26999
B53865753 fiche No.I-27000-
July 6th, 2007
