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Welcome to OSUL Non-Roman Cataloging Blog! - “The next best thing to knowing something is knowing where to find it.” - Samuel Johnson. So, here we are: Find updates on procedures, guidelines and new projects at our Non-Roman Section!

Posts filed under 'special formats - maps'

Cataloging maps, atlas and other cartographic materials

I. Creating and Editing the MARC Record

1. Setting the Fixed Fields’ values:

  • Type: e – Cartographic material (If the item is a book accompanied with a map, use “a” for books)
  • Blvl: m – Monograph
  • CrTp: a – Single Map (b for Map series; c for Map serial; e for Atlas, etc. Check OCLC MARC field help for CrTp)
  • Relf: This field tells what type of relief the map used. Check OCLC MARC Field Help for Relf and choose a proper code.

2. Some variable fields that are specifically necessary for a map record:

007 Physical characteristics
Check OCLC MARC Field Help for 007 Map to set this field.

034 Scale, longitude, and latitude (check each map for these)
For examples, if a map has a scale 1:200,000, and in E 139°00′ — E 140°00′, N 34°00′ — N 34°40′, the 034 field will be

  • 034 1_ a ǂb 200000 ǂd E1390000 ǂe E1400000 ǂf N0340000 ǂg N0344000

The squared field represents the map
255 Cartographic mathematical data. Write scale, longitude, and latitude.
For example, for a map with a scale 1:200,000, and in E 139⁰00′–E 140⁰00′, N 34⁰00′–N 34⁰40′, write as follows:

  • 255 _ _ Scale 1:200,000 ǂc (E 139⁰00′–E 140⁰00′/N 34⁰00′–N 34⁰40′)

The following sentences can also be used:

  • 255 _ _ Scales differ.
  • 255 _ _ Scale not given.

300 Dimensions
For example, 37 x 46 is the size of the actual map; 54 x 79 is the size of the sheet on which the map is printed, and it is folded to 27 x 20. Then, the 300 field will be:

  • 300 _ _ 1 map : ǂb col. ; ǂc 37 x 46 cm. on sheet 54 x 79 cm., folded to 27 x 20 cm.

Note: The size of the sheet is optional, so the following is OK as well:

  • 300 _ _ 1 map : ǂb col. ; ǂc 37 x 46 cm., folded to 27 x 20 cm.

3. Special local codes for maps:

  • Millennium Bib MatType / m sub-field in Connexion Constant Data 949 (second indicator 0):
  • Use “e” if the item is a map or an atlas
  • Use “a” if the item is a book accompanied with a map
  • Millennium Item IType / t sub-field in Connexion Constant Data 949 (2nd indicator 1):
    Use 7 (for “others including cartographic materials”)

4. Others

Language—if it includes translation:

  • 041 1 _ jpn ǂa eng
  • 543 _ _ Japanese and English.

II. Tips for Assigning Call number

Maps of Japan can have a call numbers such as:

  • G7961.Topic#.Year ǂb .First cutter
  • G7962.Region#.Topic#.Year ǂb .First cutter
  • G7963.Prefecture#.Topic#.Year ǂb .First cutter
  • G7964.Cities#.Topic#.Year ǂb .First cutter

Example:

  • For Gravity anomalies (topic) – Japan – Maps
    - G7961.C95 YEAR ǂb .First cutter
  • For Gravity anomalies (topic) – Japan – Aichi-ken – Maps
    - G7963.A4C95 YEAR ǂb .First cutter

For Region/Prefecture/City# and Topic#, check LC’s Classification Web.

III. Example OCLC Records

  • 1 map of regional travel guide: OCLC#48680776
  • 1 map of a Japanese prefecture Gifu: OCLC#62028554
  • 1 atlas contains colored maps: OCLC#48373867
  • A book accompanied with a map: #48073977

[Credits] This document is drafted by Fusako, and edited by Sherab.

Add comment July 3rd, 2007


  • About the Section

    The Non-Roman Cataloging Section is part of the dynamic Cataloging Department at The Ohio State University Libraries.
  • Author of the Blog

    SHERAB CHEN - Coordinator for Non-Roman Cataloging / Assistant Professor, The Ohio State University Libraries
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