Cataloging maps, atlas and other cartographic materials
I. Creating and Editing the MARC Record
1. Setting the Fixed Fields’ values:
- Type: e – Cartographic material (If the item is a book accompanied with a map, use “a” for books)
- Blvl: m – Monograph
- CrTp: a – Single Map (b for Map series; c for Map serial; e for Atlas, etc. Check OCLC MARC field help for CrTp)
- Relf: This field tells what type of relief the map used. Check OCLC MARC Field Help for Relf and choose a proper code.
2. Some variable fields that are specifically necessary for a map record:
007 Physical characteristics
Check OCLC MARC Field Help for 007 Map to set this field.
034 Scale, longitude, and latitude (check each map for these)
For examples, if a map has a scale 1:200,000, and in E 139°00′ — E 140°00′, N 34°00′ — N 34°40′, the 034 field will be
- 034 1_ a ǂb 200000 ǂd E1390000 ǂe E1400000 ǂf N0340000 ǂg N0344000
255 Cartographic mathematical data. Write scale, longitude, and latitude.
For example, for a map with a scale 1:200,000, and in E 139⁰00′–E 140⁰00′, N 34⁰00′–N 34⁰40′, write as follows:
- 255 _ _ Scale 1:200,000 ǂc (E 139⁰00′–E 140⁰00′/N 34⁰00′–N 34⁰40′)
The following sentences can also be used:
- 255 _ _ Scales differ.
- 255 _ _ Scale not given.
300 Dimensions
For example, 37 x 46 is the size of the actual map; 54 x 79 is the size of the sheet on which the map is printed, and it is folded to 27 x 20. Then, the 300 field will be:
- 300 _ _ 1 map : ǂb col. ; ǂc 37 x 46 cm. on sheet 54 x 79 cm., folded to 27 x 20 cm.
Note: The size of the sheet is optional, so the following is OK as well:
- 300 _ _ 1 map : ǂb col. ; ǂc 37 x 46 cm., folded to 27 x 20 cm.
3. Special local codes for maps:
- Millennium Bib MatType / m sub-field in Connexion Constant Data 949 (second indicator 0):
- Use “e” if the item is a map or an atlas
- Use “a” if the item is a book accompanied with a map
- Millennium Item IType / t sub-field in Connexion Constant Data 949 (2nd indicator 1):
Use 7 (for “others including cartographic materials”)
4. Others
Language—if it includes translation:
- 041 1 _ jpn ǂa eng
- 543 _ _ Japanese and English.
II. Tips for Assigning Call number
Maps of Japan can have a call numbers such as:
- G7961.Topic#.Year ǂb .First cutter
- G7962.Region#.Topic#.Year ǂb .First cutter
- G7963.Prefecture#.Topic#.Year ǂb .First cutter
- G7964.Cities#.Topic#.Year ǂb .First cutter
Example:
- For Gravity anomalies (topic) – Japan – Maps
- G7961.C95 YEAR ǂb .First cutter - For Gravity anomalies (topic) – Japan – Aichi-ken – Maps
- G7963.A4C95 YEAR ǂb .First cutter
For Region/Prefecture/City# and Topic#, check LC’s Classification Web.
III. Example OCLC Records
- 1 map of regional travel guide: OCLC#48680776
- 1 map of a Japanese prefecture Gifu: OCLC#62028554
- 1 atlas contains colored maps: OCLC#48373867
- A book accompanied with a map: #48073977
[Credits] This document is drafted by Fusako, and edited by Sherab.
Add comment July 3rd, 2007
