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Posts filed under 'Japanese'
The following are references prepared specifically for Cataloging Japanese materials. by Natsumi & Sherab
When there are more than three same level responsible people (authors or editors) appeared on a book (著者が3人以上いる場合。編者が3人以上の場合の同様).
— Use “… [et al.]” in 245 ǂc field. No need for 100 or 700 fields (but optionally, you can give a 100 or 700 field for the first author/editor, if s/he is popular)
►More than 3 authors, with 1 editor
┌100 1_ 島崎藤村, 1872-1943
└100 1_ Shimazaki, Tōson, 1872-1943
┌245 10 紫紅集 / [島崎藤村 … [et al.] 著] ; 栗島山之助編輯
└245 10 Shikōshū / [Shimazaki Tōson … [et al.] cho] ; Kurishima Yamanosuke henshū
┌700 1_ 栗島狭衣, 1876-1945
└700 1_ Kurishima, Sagoromo, 1876-1945
►1 author with more than 3 editors
┌100 1_ 大和田建樹, 1857-1910?
└100 1_ Ōwada, Tateki, 1857-1910?
┌245 10 航海唱歌 : 海事教育 / 大和田建樹作歌 ; 多梅稚 … [et al.] 作曲
└245 10 Kōkai shōka : kaiji kyōiku / Ōwada Tateki sakka ; Ōno Umewaka … [et al.] sakkyoku
Transcribe the form of name as it appears on the piece for 245; but give the preferred form in 100 or 700 fields
►Preferred (authority) form: 佐佐木信綱 Sasaki, Nobutsuna (1872-1963)
— 佐々木信綱 printed on the piece
┌100 1_ 佐佐木信綱, 1872-1963
└100 1_ Sasaki, Nobutsuna, 1872-1963
┌245 10 繪入幼年唱歌 / 佐々木信綱著
└245 10 Eiri yōnen shōka / Sasaki Nobutsuna cho
►Preferred (authority) form: 中村秋香 Nakamura, Akika (1841-1910)
— 中邨秋香 printed on the piece
┌100 1_ 中村秋香, 1841-1910
└100 1_ Nakamura, Akika, 1841-1910
┌245 10 凱旋 : 行進曲 / 中邨秋香作歌 ; 山田源一郎作曲
└245 10 Gaisen : kōshinkyoku / Nakamura Akika sakka ; Yamada Genʼichirō sakkyoku
┌700 1_ 山田源一郎
└700 1_ Yamada, Genʼichirō
When title indicates clearly an authorship, but that author’s name is not specified on the piece (題名より著者名が明らかだが、著者名が個別に明記されていない場合)
►The title page reads 飛鳥井雅有日記 佐佐木信綱校註
┌100 1_ 飛鳥井雅有, 1241-1301
└100 1_ Asukai, Masaari, 1241-1301
┌245 10 飛鳥井雅有日記 / [飛鳥井雅有著] ; 佐佐木信綱校註
└245 10 Asukai Masaari nikki / [Asukai Masaari cho] ; Sasaki Nobutsuna kōchū
┌700 1_ 佐佐木信綱, 1872-1963
└700 1_ Sasaki, Nobutsuna, 1872-1963
More examples for varieties of responsibilities
►著者（人）あり
┌100 1 _ 夏目漱石, ǂd 1867-1916.
└100 1 _ Natsume, Sōseki, ǂd 1867-1916.
┌245 1 0 草枕 ǂh [microform] / ǂc 夏目漱石著.
└245 1 0 Kusamakura ǂh [microform] / ǂc Natsume Sōseki cho.
►著者なし、編輯（団体）あり
┌245 0 0 元禄時代小説集 ǂh [microform] / ǂc 国民文庫刊行会編輯.
└245 0 0 Genroku jidai shōsetsushū ǂh [microform] / ǂc Kokumin Bunko Kankōkai henshū.
┌710 2 _ 国民文庫刊行会.
└710 2 _ Kokumin Bunko Kankōkai.
►著者なし、編者１人、校閲１人
┌245 0 0 歴代名媛詩文 ǂh [microform] / ǂc 久保田梁山編輯 ; 小野湖山校閱.
└245 0 0 Rekidai meien shibun ǂh [microform] / ǂc Kubota Ryz̄an henshū ; Ono Kozan kōetsu.
┌700 1 _ 久保田梁山.
└700 1 _ Kubota, Ryōzan.
┌700 1 _ 小野湖山, ǂd 1814-1910.
└700 1 _ Ono, Kozan, ǂd 1814-1910.
►著者１人＋編者２人
┌100 1 _ 大久保敢齋.
└100 1 _ Ōkubo, Kansai.
┌245 1 0 敢齋存稿 ǂh [microform] / ǂc [大久保敢齋著] ; 山口光徳, 早川嘉儀編.
└245 1 0 Kansai sonkō ǂh [microform] / ǂc [Ōkubo Kansai cho] ; Yamaguchi Mitsunori, Hayakawa Yoshinori hen.
┌700 1 _ 山口光徳.
└700 1 _ Yamaguchi, Mitsunori.
┌700 1 _ 早川嘉儀.
└700 1 _ Hayakawa, Yoshinori.
►著者２人
┌100 1 _ 幸田露伴, ǂd 1867-1947.
└100 1 _ Kōda, Rohan, ǂd 1867-1947.
┌245 1 0 三保物語 ǂh [microform] / ǂc 幸田露伴, 田村松魚合著.
└245 1 0 Miho monogatari ǂh [microform] / ǂc Kōda Rohan, Tamura Shōgyo gatcho.
┌700 1 _ 田村松魚, ǂd 1874-1948.
└700 1 _ Tamura, Shōgyo, ǂd 1874-1948.
Remainder of title, number of part, and name of part of a work
►When there is a sub-title — サブタイトルあり、著者、編者あり
┌100 1 _ 蘇軾, ǂd 1037-1101.
└100 1 _ Su, Shi, ǂd 1037-1101.
┌245 1 0 蘇東坡詩選 ǂh [microform] : ǂb 新譯詳註 / ǂc [蘇軾著] ; 土屋鳳洲編.
└245 1 0 So Tōba shisen ǂh [microform] : ǂb shin’yaku shōchū / ǂc [So Shoku cho] ; Tsuchiya Hōshū hen.
┌700 1 _ 土屋鳳洲, ǂd 1841-1926.
└700 1 _ Tsuchiya, Hōshū, ǂd 1841-1926.
— Put number of part in ǂn sub-field; and put name of part in ǂp sub-field
►When there is number of part in the title — [番号]巻, [番号]編
┌245 0 0 古今小説名著集. ǂn 第1-7巻 ǂh [microform] / ǂc 足立庚吉編輯.
└245 0 0 Kokon shōsetsu meichoshū. ǂn dai 1-7-kan ǂh [microform] / ǂc Adachi Kōkichi henshū.
►When there is name of part in the title — [上下]巻, [前後]編
┌245 1 0 復活. ǂp 前後編 ǂh [microform] / ǂc トルストイ[著] ; 內田貢譯.
└245 1 0 Fukkatsu. ǂp zen-kōhen ǂh [microform] / ǂc Torusutoi [cho] ; Uchida Mitsugu yaku.
►When both number of part and sub-title present — [番号]＋サブタイトル
┌245 0 0 青年詩文集. ǂn 第1-2 ǂh [microform] : ǂb 大家點評揮毫 / ǂc 青木輔清集錄.
└245 0 0 Seinen shibunshū. ǂn dai 1-2 ǂh [microform] : ǂb taika tenpyō kigō / ǂc Aoki Sukekiyo shūroku.
►When both ǂn and ǂp sub-fields are needed
— 245 xx xxxxxx. ǂn xxxx, ǂp xxxx
— The following is an example when all ǂn, ǂp, ǂh, and ǂb are presented.
┌100 1_ 野村万作, ǂd 1931-
└100 1_ Nomura, Mansaku, ǂd 1931-
┌245 10 野村万作・萬齋「狂言でござる」. ǂn 第 1 卷, ǂp 三番叟, 末広かり, 茸 ǂh [videorecording] : ǂb DVDビデオ「野村万作狂言集」 / ǂc 協力早稲田大学演劇博物館, 万作の会 ; 制作東京メディアコネクションズ
└245 10 Nomura Mansaku, Mansai “Kyōgen de gozaru”. ǂn Dai 1-kan, ǂp Sanbasō, Suehirogari, Kusabira ǂh [videorecording] : ǂb DVD bideo “Nomura Mansaku kyōgenshū” / ǂc kyōryoku Waseda Daigaku Engeki Hakubutsukan, Mansaku no Kai ; seisaku Tōkyō Media Konekushonzu
Additional examples for multiple pulication years
►When a work was published in more than one year — 出版年が複年
DtSt m
Dates 1891, 1892
┌260 _ _ 東京 : ǂb 春陽堂, ǂc 明治24-25 [1891-1892]
└260 _ _ Tōkyō : ǂb Shun’yōdō, ǂc Meiji 24-25 [1891-1892]
949 _ 1 ǂc No.I-04619 fiche1-2 ǂg 1 ǂh 1891-1892 ǂj 0 ǂl mic ǂs h ǂt 2 ǂx –
November 19th, 2008
JMSTC project training and cataloging procedures
– Updated July 1, 2008 by Natsumi & Sherab
I. After having gone through the general training, you should read and study the Japanese Romanization Tables (http://www.loc.gov/catdir/cpso/romanization/japanese.pdf). The basic romanization (transliteration) scheme we use for cataloging Japanese materials is based on the ローマ字綴り方表 in Kenkyusha’s New Japanese-English Dictionary with minor exceptions.
II. Housekeeping and beginning of investigation
- Each cataloger keeps a processing log in form of a spreadsheet file (saved on the J drive). When you begin to catalog a title, first put the fiche number in your spreadsheet file.
- Get the 収録書目 Shūroku shomoku (the lose leaf guide) and the JMSTC Catalog (the 2 v. red books, pub. by Waseda Univ.).
- These print materials are used as “chief source of information” for our JMSTC cataloging project; but if confusion or doubts rise up, you need to examine the microfiche itself on the microfiche reader.
III. Preparing the bibliographic record for each microfiche title
- Search OSCAR to see if OSUL has a holding of this microfiche title (must be exactly the same publication; which is very unlikely because you’re cataloging new titles).
- Search OCLC WorldCat on Connextion.
– Search in both romanizations and in Japanese.
– Be careful! Some kanji (漢字), such as 説, 巻, 姫, 戸 etc., cannot be recognized.
– Refer to Useful web resources for JMSTC if you need more information.
The search will result in three possibilities:
- You find a record made for the book
- You can’t find a record made for the same book, but you can find a record made for related publications. We call it a “useful record.”
- You can’t find any useful record
IV. A record made for the book is found
— This means the record is made for the same book but NOT for the microfiche reproduction.
- Copy the OCLC # of that record and keep it on your spreadsheet file.
- Derive a NEW record from it.
– To derive a new record: [Edit]-[Derive]-[New Master Record] or (Ctrl+Alt+c)
- Revise and edit the new record — see detailed instruction below.
V. A useful record is found, but not for the same book
— A useful or related record means that a good amount of information on that record can be used to derive a new record for our title.
- Copy that useful OCLC record # and keep it on your spreadsheet file.
- Derive a NEW record.
- Revise and edit the new record — see detailed instruction below.
VI. No useful record can be located on WorldCat
- Create a new record for our microfiche title from scratch!
- We have designed a “template” for creating new JMSTC bibliographic record.
Instructions on revising and editing JMSTC records
Applying Constant Data
- It is a unique procedure in the JMSTC project to apply Constant Data right at the beginning of editing the bibliographic record.
- To apply Constant Data, [Edit]-[Constant Data]-[Local]-[Apply by Name] or (Ctrl+b)
- Be careful! If there is 130 or 240 field, they will disappear when Constant Data is applied. If you need to add 130 or 240 field, add the fields after applying Constant Data.
Treatment for title and author’s name
Keep-in-mind Transcribe the old Chinese characters (旧字体) as on the piece. You may need to check the microfiche itself. This means, for example, if the title is shown as xxxx, you can NOT alternate into xxx. Exception, when the old Chinese character is unable to produce on the computer, use the most approximate one available.
Variety of statement of responsibility
Checking points on MARC record
1. Fixed fields
2. Variable fields
Edit the 9xx fields
===the below content needs to be tailored and revised====
Before revise or create a new record, read
-See Useful notes and treatments for JMSTC bibliographic records
8. Revise and make corrections.
-Refer to Useful Resources for JMSTC to set correct title, author’s name, and publisher fields for both in romanization and Chinese character.
-Transcribe the old Chinese characters (旧字体) as on the piece. You may need to check the microfiche itself. This means, for example, if the title is shown as xxxx, you can NOT alternate into xxx. Exception, when the old Chinese character is unable to produce on the computer, use the most approximate one available.
[check points]
-Desc: a (Cataloging Rule – “a” means Anglo-American Cataloging Rules)
-Elvl: I (Cataloging level – “I” means full level)
-Srce: d
-Form: b (Format – “b” indicates microform)
-Ills: put “a” (illustrations), “b” (maps), “c” (portraits), etc. if they present. (check 300 field, too.)
-DtSt: put “s” (single date), “m” (multiple dates), etc.
-Dates: published years
-245 field: Title and statement of responsibility. Add ǂh [microform].
-100/700 field: Based on 245 field, add 100 (“Main entry” for author’s name) and/or 700 (“Add entry” for second author’s or editor’s name).
-Check the author’s/editor’s name for 100/700 fields.
[Authorities]-[Search]-[LC Names and Subjects] (Shift+F2)
-260 field: Publication information.
-300 field: Physical description.
-440 field: Series – in our case, the JMSTC series. Put the fiche number in v subfield.
-533 field: Reproduction. Put the 枚数 in e subfield.
-949 field: Local. Put the fiche number, 枚数, year.
9. Double check again all the fields, then Update Holding, and put the new OCLC # into the processing sheet.
10. Export the new record to OSCAR, and put the Bib number into the processing sheet.
VII. If no OCLC record is found, create a new record from scratch.
[Cataloging]-[Create]-[Single Record]-[Books] (Ctrl+Shift+b)
November 10th, 2008
(Last updated 11/10/2008 by Natsumi and Sherab)
I. Notes can be added
The following are suggestions of notes to be used occationally in a JMSTC bibliographic records. Most of them are optional but we believe they are good for users.
►If the book is in the traditional oriental binding style, i.e. on folded double leaves (和装・頁数が「丁」の場合), we use the following description in the 300 field and add a 500 note.
300 _ _ 35 leaves ; ǂc 20 cm.
500 _ _ On double leaves, oriental style.
►We give a 500 note if we know that the book was not in trade (非売品).
500 _ _ Not in trade.
►When the publication or imprint date is taken from the preface of the book (出版年が序文の書かれた年の場合e.g.「明治35序」), we can give a 500 note as follows.
500 _ _ Imprint date from preface.
or 500 _ _ Imprint date from foreword.
►When the publication or imprint date is taken from the postscript of the book (出版年が跋文の書かれた年の場合e.g.「明治35跋」):
500 _ _ Imprint date from afterword.
or 500 _ _ Imprint date from postscript.
►When a book has an errata slip inserted (正誤表がある場合), we can give a 500 note:
500 _ _ Errata slip included.
II Special Treatments
Treatments for book in multiple language or translations
►When the book is mostly in Japanese, but with some English (日本語がメインで、英文が含まれている場合):
Lang jpn
041 0 _ jpn ǂa eng
546 _ _ Text in Japanese and English.
►However, if the book is a full translation (翻訳の場合):
240 1 0 Anne of Green Gables. ǂl Japanese
►When a book is an abridged translation (抄訳):
240 1 0 Anne of Green Gables. ǂl Japanese
500 _ _ An abridged translation of Anne of Green Gables.
Treatment for misprint of title etc.
►When you found mistakes or misprints of title etc. on the top or “header” of the microfiche (誤植がある場合), use the correct title in 245 field, and give a 500 note as follows.
500 _ _ Mistake(s) [of year/title] on the top of the fiche.
►When you believe a note is solely intended for a Japanese reader, and it is not necessary to give the full Romanization (目次等で、ローマ字入力を省略する場合), you may omit the Romanization, but you should always give a parallel field with explanatory notes in angled brackets “Details in vernacular field only”. Otherwise, OSCAR will not display the single field that contains vernacular characters.
Author name problem
►[Problem] At time when (1) a certain form of name was used by multiple historical authors, (2) decision can’t be easily made by looking on the piece of publication, and (3) our sources, e.g., Waseda University and National Diet Library, provide different judgement.
[Resolution] The cataloger (1) can make his/her best guess and determine which source to rely on, (2) use that determined author name in 100/700, (3) give a note explaining this situation: “This form of name was used by multiple authors, including xxxx (yyyy-yyyy) and xxxxx (yyyy-yyyy). For example, OCLC #221315976.
When there’re more than three people responsible for a book
►When there are more than three authors or editors, you can use … [et al.]. (著者が3人以上いる場合。編者が3人以上の場合の同様).
┌245 1 0 …… / ǂc 中邨秋香 … [et al.] 著.
└245 1 0 …… / ǂc Nakamura Akika … [et al.] cho.
Book has music scores
► When the book includes scores (楽譜が含まれている場合).
Ills g
300 _ _ 95 p. : ǂb music ; ǂc 24 cm.
► When there are both a songwriter (作歌者/作詞者) and a composer (作曲者).
100 1 0 the name of the songwriter
700 1 0 the name of the composer
Transcribe the form of name as it appears on the piece for 245; but give an authority form in 100 or 700 fields
►Sasaki, Nobutsuna (1872-1963)
100/700 1 0 佐佐木信綱, ǂd 1872-1963
245 1/0 0 佐佐木信綱 or 佐々木信綱 or whatever printed.
►Nakamura, Akika (1841-1910)
100/700 1 0 中村秋香, ǂd 1841-1910
245 1/0 0 中村秋香or 中邨秋香 or whatever printed.
More examples on treatment for responsibilities
►著者（人）あり
┌100 1 _ 夏目漱石, ǂd 1867-1916.
└100 1 _ Natsume, Sōseki, ǂd 1867-1916.
┌245 1 0 草枕 ǂh [microform] / ǂc 夏目漱石著.
└245 1 0 Kusamakura ǂh [microform] / ǂc Natsume Sōseki cho.
►著者なし、編輯（団体）あり
┌245 0 0 元禄時代小説集 ǂh [microform] / ǂc 国民文庫刊行会編輯.
└245 0 0 Genroku jidai shōsetsushū ǂh [microform] / ǂc Kokumin Bunko Kankōkai henshū.
┌710 2 _ 国民文庫刊行会.
└710 2 _ Kokumin Bunko Kankōkai.
►著者なし、編者１人、校閲１人
┌245 0 0 歴代名媛詩文 ǂh [microform] / ǂc 久保田梁山編輯 ; 小野湖山校閱.
└245 0 0 Rekidai meien shibun ǂh [microform] / ǂc Kubota Ryz̄an henshū ; Ono Kozan kōetsu.
┌700 1 _ 久保田梁山.
└700 1 _ Kubota, Ryōzan.
┌700 1 _ 小野湖山, ǂd 1814-1910.
└700 1 _ Ono, Kozan, ǂd 1814-1910.
►著者１人＋編者２人
┌100 1 _ 大久保敢齋.
└100 1 _ Ōkubo, Kansai.
┌245 1 0 敢齋存稿 ǂh [microform] / ǂc [大久保敢齋著] ; 山口光徳, 早川嘉儀編.
└245 1 0 Kansai sonkō ǂh [microform] / ǂc [Ōkubo Kansai cho] ; Yamaguchi Mitsunori, Hayakawa Yoshinori hen.
┌700 1 _ 山口光徳.
└700 1 _ Yamaguchi, Mitsunori.
┌700 1 _ 早川嘉儀.
└700 1 _ Hayakawa, Yoshinori.
►著者２人
┌100 1 _ 幸田露伴, ǂd 1867-1947.
└100 1 _ Kōda, Rohan, ǂd 1867-1947.
┌245 1 0 三保物語 ǂh [microform] / ǂc 幸田露伴, 田村松魚合著.
└245 1 0 Miho monogatari ǂh [microform] / ǂc Kōda Rohan, Tamura Shōgyo gatcho.
┌700 1 _ 田村松魚, ǂd 1874-1948.
└700 1 _ Tamura, Shōgyo, ǂd 1874-1948.
►サブタイトルあり、著者、編者あり
┌100 1 _ 蘇軾, ǂd 1037-1101.
└100 1 _ Su, Shi, ǂd 1037-1101.
┌245 1 0 蘇東坡詩選 ǂh [microform] : ǂb 新譯詳註 / ǂc [蘇軾著] ; 土屋鳳洲編.
└245 1 0 So Tōba shisen ǂh [microform] : ǂb shin’yaku shōchū / ǂc [So Shoku cho] ; Tsuchiya Hōshū hen.
┌700 1 _ 土屋鳳洲, ǂd 1841-1926.
└700 1 _ Tsuchiya, Hōshū, ǂd 1841-1926.
Parts or volume number in 245 title field
►[番号]巻・[番号]編
┌245 0 0 古今小説名著集. ǂn 第1-7巻 ǂh [microform] / ǂc 足立庚吉編輯.
└245 0 0 Kokon shōsetsu meichoshū. ǂn dai 1-7-kan ǂh [microform] / ǂc Adachi Kōkichi henshū.
►[上下]巻・[前後]編
┌245 0 0 古今小説名著集. ǂp 上中下巻 ǂh [microform] / ǂc 足立庚吉編輯.
└245 0 0 Kokon shōsetsu meichoshū. ǂp jō-chū-gekan ǂh [microform] / ǂc Adachi Kōkichi henshū.
►[番号]＋サブタイトル
┌245 0 0 青年詩文集. ǂn 第1-2 ǂh [microform] : ǂb 大家點評揮毫 / ǂc 青木輔清集錄.
└245 0 0 Seinen shibunshū. ǂn dai 1-2 ǂh [microform] : ǂb taika tenpyō kigō / ǂc Aoki Sukekiyo shūroku.
►出版年が複年
DtSt m
Dates 1891, 1892
┌260 _ _ 東京 : ǂb 春陽堂, ǂc 明治24-25 [1891-1892]
└260 _ _ Tōkyō : ǂb Shun’yōdō, ǂc Meiji 24-25 [1891-1892]
Add one item record
►One title on more than one pieces of microfiche
949 _ 1 ǂc No.I-04619 fiche1-2 ǂg 1 ǂh 1891-1892 ǂj 0 ǂl mic ǂs h ǂt 2 ǂx –
►マイクロフィッシュが1枚のみ
949 _ 1 ǂc No.I-04620 ǂg 1 ǂh 1891-1892 ǂj 0 ǂl mic ǂs h ǂt 2 ǂx –
August 24th, 2007
Selected and compiled by Natsumi and Sherab
The following web resources are selected to facilitate the JMSTC cataloging project currently being conducted at the OSUL Non-Roman Cataloging Section. The selectors are not responsible for the validity or information accuracy of these web resources.
► Click on the link will go to that website; if you want to retain the list on this page, right click and choose “Open Link in New Window” or “in New Tab.”
GENERAL BIBLIOGRAPHIC INFO (including title, author, and how to read/romanize them)
- 国立国会図書館(National Diet Library) OPAC
http://opac.ndl.go.jp/
- Provides reading/romanization of both author and publisher’s names.
- 国立国会図書館 近代デジタルライブラリー
National Diet Library: Kindai Digital Library
http://kindai.ndl.go.jp/index.html
- Only covers Kindai (around 1850-1930 before World War II, roughly the end of Edo through Tasho.
- Provides full text in PDF.
- Provides reading of title and author’s name, but not publisher’s names.
- The total number of titles is limited, though this is increasing now.
- 国立国会図書館 デジタルアーカイブポータル
Japan National Diet Library: Digital Archive Portal
http://porta.ndl.go.jp/portal/dt
- This is the digital archive for the entire Japan National Diet Library.
- Provides reading of title and author’s name, but not publisher’s names.
- WARP-国立国会図書館インターネット情報蓄積的事業
Web ARchiving Project
http://warp.ndl.go.jp/
- NACSIS Webcat
This is the union catalog of a database of books and journals held by the libraries of universities and other institutions maintained by 国立情報学研究所 in Japan.
- Japanese site: http://webcat.nii.ac.jp/
- English site: http://webcat.nii.ac.jp/webcat_eng.html
SECONDARY RESOURCES (if no finding from the above resources, try these two - but no guarantee either)
FOR PERSONAL NAMES (author names, pseudonyms, multiple name forms etc.)
CALENDAR CONVERT
COLLATION OF OLD-NEW CHINESE CHARACTERS (KANJI)
http://www.nicer.go.jp/guideline/old/kanji.html
July 6th, 2007
General Approach
The cataloging procedure for the JMSTC project requires two types of works: investigation on the biliographic entity and the actual cataloging of the microfiche titles. Because the first type of work involves some great difficulties in determining a proper reading and authority form for an author name, we will treat it later. Let’s now first describe the second type of work, i.e., the routine procedure to catalog the JMSTC microfiche titles.
I. Cataloging Procedure
As illustrated above, you should first search OSCAR to see if there is already a bib record made for the same item (same title and in the same format, i.e., microfiche).
If there is no record on OSCAR, search WorldCat (on Connexion) to see if there is a record made for the title of the book. Most likely, the record found is made by Waseda University Library, because Waseda University has a very comprehensive collection of Meiji publications. Time to time, we might be able to find a record made by other libraries who have Meiji publication on their holdings.
Once such a record is found, derive a new record from it, make modifications and make it a record describing our microfiche title.
Sometimes, we can not find the exact matching record for the same title, but only related record. Use that related record to derive a new record and make it for our microfiche title.
If no record can be found on WorldCat for a certain title, we have to create a new record from scratch!
After you have made a new record for the microfiche title, update holdings on Connexion, and then export the record to OSCAR.
***Pay particular attention to the following places***
007
245 x0 subfield $h [microform]
440 _0 Meijiki kankōbutsu shusei (JMSTC). |n Dai 1-ki, |p Bungaku gengo hen ; |v nnnnn533 __ Microfiche.
II. Investigation on the bibliographic entityAuthor name-form problems (coming soon….)
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Mapping of fiche numbers according to source libraries
| Fiche no. |
Source libraries |
| 1 - 8822 |
早稲田 Waseda Univ. etc. |
| 10001 - 12139 |
UC Berkeley |
| 20001 - 21605 |
天理大 Tenri univ. |
| 25001 - 25282 |
関西大 Kansai univ. |
Total number of titles: 12848
Old “container records” initially made to hold JMSTC items on Millennium:
B53865844 fiche No.I-1-2999
B53865790 fiche No.I-3000-5999
B53865741 fiche No.I-6000-8999
B53864487 fiche No.I-9000-11999
B53864499 fiche No.I-12000-14999
B25653684 fiche No.I-15000-17999
B53865777 fiche No.I-18000-20999
B53865789 fiche No.I-21000-23999
B53865765 fiche No.I-24000-26999
B53865753 fiche No.I-27000-
July 6th, 2007
I. Creating and Editing the MARC Record
1. Setting the Fixed Fields’ values:
- Type: e – Cartographic material (If the item is a book accompanied with a map, use “a” for books)
- Blvl: m – Monograph
- CrTp: a – Single Map (b for Map series; c for Map serial; e for Atlas, etc. Check OCLC MARC field help for CrTp)
- Relf: This field tells what type of relief the map used. Check OCLC MARC Field Help for Relf and choose a proper code.
2. Some variable fields that are specifically necessary for a map record:
007 Physical characteristics
Check OCLC MARC Field Help for 007 Map to set this field.
034 Scale, longitude, and latitude (check each map for these)
For examples, if a map has a scale 1:200,000, and in E 139°00′ — E 140°00′, N 34°00′ — N 34°40′, the 034 field will be
- 034 1_ a ǂb 200000 ǂd E1390000 ǂe E1400000 ǂf N0340000 ǂg N0344000
255 Cartographic mathematical data. Write scale, longitude, and latitude.
For example, for a map with a scale 1:200,000, and in E 139⁰00′–E 140⁰00′, N 34⁰00′–N 34⁰40′, write as follows:
- 255 _ _ Scale 1:200,000 ǂc (E 139⁰00′–E 140⁰00′/N 34⁰00′–N 34⁰40′)
The following sentences can also be used:
- 255 _ _ Scales differ.
- 255 _ _ Scale not given.
300 Dimensions
For example, 37 x 46 is the size of the actual map; 54 x 79 is the size of the sheet on which the map is printed, and it is folded to 27 x 20. Then, the 300 field will be:
- 300 _ _ 1 map : ǂb col. ; ǂc 37 x 46 cm. on sheet 54 x 79 cm., folded to 27 x 20 cm.
Note: The size of the sheet is optional, so the following is OK as well:
- 300 _ _ 1 map : ǂb col. ; ǂc 37 x 46 cm., folded to 27 x 20 cm.
3. Special local codes for maps:
- Millennium Bib MatType / m sub-field in Connexion Constant Data 949 (second indicator 0):
- Use “e” if the item is a printed map or an atlas
- If the item is not a printed map, but for example, maps on CD-ROM, use “m” for Computer File.
- Use “a” if the item is a book accompanied with a map
- Millennium Item IType / t sub-field in Connexion Constant Data 949 (2nd indicator 1):
Use 7 (for “others including cartographic materials”)
4. Others
Language—if it includes translation:
- 041 1 _ jpn ǂa eng
- 543 _ _ Japanese and English.
II. Tips for Assigning Call number
In the following we will use maps of Japan as example to learn how to assign call number for maps.
Maps of Japan can be classified into four categories, namely, (1) maps of Japan in general, (2) maps of a specific region in Japan, (3) maps of a specific prefecture of Japan, and (4) maps of a specific city of Japana. They can then be sub-classified by different topics (such as Geology, Gravity, etc.).
| categories |
Call number pattern |
example |
| 1. Maps of Japan in general |
G7961.Topics Year $b .Cutter of main entry |
G7961.C5 2006 .B5 |
| 2. Maps of a region |
G7962.Region Topics Year $b .Cutter of main entry |
G7962.A2 C5 2007 .B46 |
| 3. Maps of a prefecture |
G7963.Prefecture Topics Year $b .Cutter of main entry |
G7963.A4 C95 2006 .B5 |
| 4. Maps of a city |
G7964.City Topics Year $b .Cutter of main entry |
G7964.G5 C5 1992 .C5 |
Explanation
1. G7961 is assigned for maps of Japan in general. To find out the topics number (e.g. C5 for Geology, C95 for Gravity, etc.), we need to go to the Classification Web. Under G7961, located the specific topic number for the piece in hand.
Remember that these topic numbers also apply to the other three categories. However, in order to find them, we need to look for them under G7961!
The call number is completed with the year of publication, and (in ǂb) a cutter number for the main entry (”main entry” means the 1xx field or title field when there is no 1xx field).
2. G7962 is assigned for maps of a region of Japan. Each region has its specific number assigned. Go to G7962 on Classification Web, and look for the regional number under it. The Call number is then completed with the year of publication and a cutter for the main entry.
3. G7963 is assigned for maps of a prefecture of Japan. Follow the above described approach for topics.
4. G7964 is assigned for maps of a city of Japan. Follow the above approach for Topics. If just a simple street map of a city, then we don’t have to assign a topic to it. For instance, a street map of city Naha can have a call number:
G7964.N3 1971 .S8
Note sometimes a city name can also represent a prefecture name, for example, Gifu 岐阜can mean both the Gifu city or the Gifu Prefecture (Gifu Ken). Make sure the subject heading and the call number match each other in such case (people tend to make mistakes or sometimes be undetermined on such issue!).
III. Example OCLC Records
- 1 map of regional travel guide: OCLC#48680776
- 1 map of a Japanese prefecture Gifu: OCLC#62028554
- 1 atlas contains colored maps: OCLC#48373867
- Geological maps of Japan 1:2000,000 (images) [maps on CD-ROM]: OCLC#430586101
- A book accompanied with a map: OCLC#48073977
- Geological map of Kuchinoerabujima volcano: OCLC#170932017
- Gravity map of Hiroshima District: OCLC#182562399
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Credits
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This document is drafted by Fusako, and edited by Sherab; The Call number assignment part is updated with great help of Gumiko Monobe. Thanks for your hard works.
July 3rd, 2007
