Cataloging Microform
April 23rd, 2008
The term “microform” is used here referring to reproduction of printed materials (monographs or serials) in microform. There are two types of microform reproduction: microfilm and microfiche.
- Microfilm is a reel of film on which printed materials are photographed at greatly reduced size; useful for storage. A magnification system, often called a microfilm reader, is used to read the material.
- Microfiche is a small sheet of film, or fiche, on which many pages of material have been photographed. A magnification system, called microfiche reader, is used to read the material.
Special treatments in the bibliographic record
1. When creating MARC records for microfom, use approperiate form as for the original. For example, if it is a microform reproduction of a monograph book, then use the Books form; if it is a reproduction of a serial, use the Continuing Resources form.
2. Set the fixed fields just as if we are cataloging the original, print material. This means that the Dates for example, should be the publishing date of the original.
3. Add 007 field to code the physical characteristics of the microform as follows,
007 __ h ǂb d ǂd a ǂe f ǂf b— ǂg b ǂh u ǂi c ǂj u
4. In the 245 field, add ǂh [microform] righ after the main title
┌245 00 光明日報 ǂh [microform] = ǂb Guangming ribao.
└245 00 Guang ming ri bao ǂh [microform] = ǂb Guangming ribao.┌245 00 文學 ǂh [microform] / ǂc 江蘇師範學院圖書館文學社編輯.
└245 00 Wen Xue ǂh [microform] / ǂc Jiangsu shi fan xue yuan tu shu guan wen xue she bian ji.
5. In the 300 field, describe the physical characters of the original, print version.
6. Use the 533 field to provide information about the microform reproduction. Please provide information in the following subfields. As for the record of microfiche, please provide the number of sheets of each item and length and width of the sheet in e subfield.
ǂa Type of reproduction (NR)
ǂb Place of reproduction (R)
ǂc Agency responsible for reproduction (R)
ǂd Date of reproduction (NR)
ǂe Physical description of reproduction (NR)
ǂf Series statement of reproduction
For microfiche, give the number of fiches of one item and the size of the fiche in the e subfield. For example,
533 __ Microfiche. ǂb Zug, Switzerland : ǂc Inter-Documentation, ǂd [197-?]. ǂe 233 microfiches. 9 x 14 cm. ǂf (CH-363).
For microfilm, give the number of reels (if known, otherwise “microfilm reels”) and the size of the microfilm in the e subfield. For example,
533 __ Microfilm. ǂb Beijing : ǂc China National Microforms Import & Export Corp. ǂe microfilm reels ; 35 mm.
7. Add a 776 field if we know that there is an OCLC record made for the original. For example,
┌776 1_ ǂt 光明日报 ǂw (OCoLC)2263314
└776 1_ ǂt Guang ming ri bao ǂw (OCoLC)2263314
Local treatment
1. Constant data for microform
The 949 _0 field is the same as for the original. Pay particular attention to the following areas in the 949_1 field(s):
(1) The value of ǂt:
- “2″ for microform items circulated in OSUL
- “20″ for OhioLink circulating microform items
– Always ask when you are not sure!
Examples,
949 _1 ǂc v. nn ǂh yyyy ǂg 1 ǂi ######## ǂj 0 ǂl stxm ǂs p ǂt 2 ǂx -
** ǂt represents Millennium ITYPE, i.e., the format of the item.
(2) Sometimes we indicate the items are microform in the ǂc subfield. For example,
949 _1 ǂc 1933July-1937July(microfiche) ǂh yyyy ǂg 1 ǂi ######## ǂj 0 ǂl stxm ǂs p ǂt 2 ǂx -
(3) ǂl is for detailed location where the microform items will be kept. Usually, it is “stxm” (microform collection stored at Book Depository).
2. How to add / edit item records for microform on Millennium
- Open the record for the microform item on Millennium, make sure that the MAT TYPE field on the bib is set approperiately, i.e., if it is a serial, the value should be “s” SERIAL/JOURNAL.
- Add item records, and make sure to set the ITYPE field as “2″ for Microform (or “20″ for OhioLink circ microform).
Entry Filed under: special formats - microforms
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