The Ohio State University

I. Creating and Editing the MARC Record

1. Setting the Fixed Fields’ values:

• Type: e – Cartographic material (If the item is a book accompanied with a map, use “a” for books)
• Blvl: m – Monograph
• CrTp: a – Single Map (b for Map series; c for Map serial; e for Atlas, etc. Check OCLC MARC field help for CrTp)
• Relf: This field tells what type of relief the map used. Check OCLC MARC Field Help for Relf and choose a proper code.

2. Some variable fields that are specifically necessary for a map record:

007 Physical characteristics
Check OCLC MARC Field Help for 007 Map to set this field.

034 Scale, longitude, and latitude (check each map for these)
For examples, if a map has a scale 1:200,000, and in E 139°00′ — E 140°00′, N 34°00′ — N 34°40′, the 034 field will be

• 034 1_ a ǂb 200000 ǂd E1390000 ǂe E1400000 ǂf N0340000 ǂg N0344000

255 Cartographic mathematical data. Write scale, longitude, and latitude.
For example, for a map with a scale 1:200,000, and in E 139⁰00′–E 140⁰00′, N 34⁰00′–N 34⁰40′, write as follows:

• 255 _ _ Scale 1:200,000 ǂc (E 139⁰00′–E 140⁰00′/N 34⁰00′–N 34⁰40′)

The following sentences can also be used:

• 255 _ _ Scales differ.
• 255 _ _ Scale not given.

300 Dimensions
For example, 37 x 46 is the size of the actual map; 54 x 79 is the size of the sheet on which the map is printed, and it is folded to 27 x 20. Then, the 300 field will be:

• 300 _ _ 1 map : ǂb col. ; ǂc 37 x 46 cm. on sheet 54 x 79 cm., folded to 27 x 20 cm.

Note: The size of the sheet is optional, so the following is OK as well:

• 300 _ _ 1 map : ǂb col. ; ǂc 37 x 46 cm., folded to 27 x 20 cm.

3. Special local codes for maps:

• Millennium Bib MatType / m sub-field in Connexion Constant Data 949 (second indicator 0):

Use “e” if the item is a printed map or an atlas

If the item is not a printed map, but for example, maps on CD-ROM, use “m” for Computer File.

Use “a” if the item is a book accompanied with a map

• Millennium Item IType / t sub-field in Connexion Constant Data 949 (2nd indicator 1):
  Use 7 (for “others including cartographic materials”)

4. Others

Language—if it includes translation:

• 041 1 _ jpn ǂa eng
• 543 _ _ Japanese and English.

II. Tips for Assigning Call number

In the following we will use maps of Japan as example to learn how to assign call number for maps.

Maps of Japan can be classified into four categories, namely, (1) maps of Japan in general, (2) maps of a specific region in Japan, (3) maps of a specific prefecture of Japan, and (4) maps of a specific city of Japana. They can then be sub-classified by different topics (such as Geology, Gravity, etc.).

Explanation

1. G7961 is assigned for maps of Japan in general. To find out the topics number (e.g. C5 for Geology, C95 for Gravity, etc.), we need to go to the Classification Web. Under G7961, located the specific topic number for the piece in hand.
Remember that these topic numbers also apply to the other three categories. However, in order to find them, we need to look for them under G7961!

The call number is completed with the year of publication, and (in ǂb) a cutter number for the main entry (”main entry” means the 1xx field or title field when there is no 1xx field).

2. G7962 is assigned for maps of a region of Japan. Each region has its specific number assigned. Go to G7962 on Classification Web, and look for the regional number under it. The Call number is then completed with the year of publication and a cutter for the main entry.

3. G7963 is assigned for maps of a prefecture of Japan. Follow the above described approach for topics.

4. G7964 is assigned for maps of a city of Japan. Follow the above approach for Topics. If just a simple street map of a city, then we don’t have to assign a topic to it. For instance, a street map of city Naha can have a call number:
G7964.N3 1971 .S8

Note sometimes a city name can also represent a prefecture name, for example, Gifu 岐阜can mean both the Gifu city or the Gifu Prefecture (Gifu Ken). Make sure the subject heading and the call number match each other in such case (people tend to make mistakes or sometimes be undetermined on such issue!).

III. Example OCLC Records

• 1 map of regional travel guide: OCLC#48680776
• 1 map of a Japanese prefecture Gifu: OCLC#62028554
• 1 atlas contains colored maps: OCLC#48373867
• Geological maps of Japan 1:2000,000 (images) [maps on CD-ROM]: OCLC#430586101
• A book accompanied with a map: OCLC#48073977
• Geological map of Kuchinoerabujima volcano: OCLC#170932017
• Gravity map of Hiroshima District: OCLC#182562399

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Credits
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This document is drafted by Fusako, and edited by Sherab; The Call number assignment part is updated with great help of Gumiko Monobe. Thanks for your hard works.