Sherab Chen has taken new responsibilities as the coordinator of e-resources cataloging, and is currently working on the following projects (links open workflow & guidelines posts on Cataloging blog).
He is also leading some other special projects including
Take a look of these title pages of three books –
The two on the left are translations and the one on the right is a Chinese title with an English parallel title.
| title page | MARC |
|---|---|
| Title 1 Expédition de Chine 远征中国 PAUL VARIN [法]瓦兰・保罗 著 孙一先/安康 译 许钧 校 |
100 1_ Varin, Paul 240 10 Expédition de Chine. $l Chinese 245 10 远征中国 = $b Expédition de Chine / $c 瓦兰・保罗(Paul Varin) 著 ; 孙一先, 安康译 ; 许钧校 245 10 Yuan zheng Zhongguo = $b Expédition de Chine / $c Walan Baoluo (Paul Varin) zhu ; Sun Yixian, An Kang yi ; Xu Jun jiao 700 1_ 安康 700 1_ An, Kang etc. |
| Title 2 顶起大半边天 纽约市的华人服装女工1948-1992 （美）鲍晓兰 著 马元曦等 译 Holding Up More Than Half the Sky Chinese Women Garment Workers in New York City, 1948-1992 |
100 1_ 鲍晓兰 100 1_ Bao, Xiaolan 240 10 Holding up more than half the sky. $l Chinese 245 10 顶起大半边天 : $b 纽约市的华人服装女工,1948-1992 = Holding up more than half the sky : Chinese women garment workers in New York City, 1948-1992 / $c 鲍晓兰著 ; 马元曦等译 245 10 Ding qi da ban bian tian : $b Niuyue Shi de Hua ren fu zhuang nü gong, 1948-1992 = Holding up more than half the sky : Chinese women garment workers in New York City, 1948-1992 / $c Bao Xiaolan zhu ; Ma Yuanxi deng yi 700 1_ 马元曦 700 1_ Ma, Yuanxi |
Depending on the nature of each multi-volume monograph publication, two different approaches may be taken to catalog them. This post is developed for student workers to easily understand the cataloging process. A formal guideline for local practice of Cataloging Analytics is also available.
Here we have a four volume set. Note, it has a collective title “中华商业文化史论” or “Zhong hua shang ye wen hua shi lun”, as we see printed on the spine of each volume, but each volume has a different and standing-alone title, i.e.
Cataloging approaches for this case: (1) Create one bib record, taking the collective title (Zhong hua shang ye wen hua shi lun), then add Content note (505) and Analytic titles (740) on the bib record; treat each volume as an Item. (2) Create separate bib records for each volume title, and treat “Zhong hua shang ye wen hua shi lun” as the series title (490+830).
We also need to take into account how the multi volume set is ordered. A multi-volume set can be ordered at separate times or on one order. So, possibilities of cataloging procedures can be -
Let’s now take a closer look on how these two methods work.
Method 1. One bib for all volumes
Step 1 Set up the bib record. On Connexion, locate (or create) the record describing the four volume as a whole (OCLC #713489217).
In our local system, the title maybe ordered separately or as one order. Here we will illustrate the first case in which four brief bibs were generated with order records attached to each of them –
Step 2 Overlay and attach item records. We will export the OCLC bib in step 1 and overlay it with the local bib made for volume 1 (Bib 1 in picture) and attach four item records, one for each of the four volumes.
Step 3 Transfer order records and remove empty bib records. We will need to transfer the order records under the other three brief bibs to this just overlaid bib — this bib is now used for the 4-volume set as a whole. And as the final step, we will delete the three brief bibs initially made for the other three volumes during ordering process. We can now do this because we have established a bib record for this 4-volume title, and transferred and grouped all order records under it.
Image on the right shows how it looks like on Millennium.
(If the four volumes were received on one order under one bib, then simply overlay that bib and attach items)
Method 2. Separate bib records for each volume
When each volume (or part) in a multi-volume monograph set has a different title and stands alone, making separate bib records may be a better approach. Sometimes, a set can be treated with either method, like the example we just used above. Now, we will explore the second method.
There are again two situations in the local system: (1) Each volume (or part) was received individually and separate place holding bibs were generated; (2) The set was ordered as a whole under only one place-holding bib.
If it is in the first situation, we will locate (or create) each bib record for each title, overlay the corresponding local bib and attach item under each.
If it is in the second situation, we will overlay the local bib with the full bib record made for the first title, attach item under it; and then, locate and bring in new bib records for the rest of the three titles with item attached under each. The last three will be new bib records for the local system, under which there will be no order record because the order record is attached to the first bib.
[Purpose] For training and providing instructions on call number assignment as part of complex copy cataloging.
I. Tricks for Finding a Call Number
– Strategies: Start from something; if too difficult, set it aside (do not spend too much time on a difficult book).
(1) Look for a book on the same (or a similar) subject which already has a call number. On the library’s online catalog,
(2) Subject-Classification correlation
(3) Just give up! Set the book aside or ask your supervisor.
II. Adding the Cutter Number for a Non-Literary Book
* 1xx includes:
100 for personal name
110 for name of corp.
130 for uniform title
III. Assigning a Call Number for a Literary Book
– All East Asian language and literature fall within PL1-8844 (for Languages of Eastern Asia, Africa, Oceania)
PL501-889: Japanese language and literature
PL901-998: Korean language and literature
PL1001-3208: Chinese language and literature
– For Middle Eastern and Hebrew etc. language and literature, look in PJ1-9500: Oriental philology and literature
etc.
Individual authors and works: find corresponding entry
Examples
Author: Haruno, Mieko
title: Kento …
PL871 is H
The author number is determined by the second letter of the name -
the 2nd for Haruno is A
PL871.A7 K46 2006
How to use the P-PZ40 Table
See Cataloging Literary Works (2): P-PZ40 and P-PZ43 Tables
How to catalog a translation
See How to catalog a translation
Use the LC Translation Cutter Table
Call number is the “physical address” (shelving) of a book. Books with same classification in call number will be shelved together, and vice versa.
Special arrangements
Example
Series: 乐府诗集分类研究
Titles: 鼓吹横吹曲辞研究，相和歌辞研究，杂曲歌辞与杂歌谣辞研究 and 琴曲歌辞研究
All have records found on Connexion, and have call number PL2309.Y8, but 琴曲歌辞研究 was assigned a call number ML1015.C5 Z68 2009. In order to put it together with others, we changed the call number to PL2309.Y8 Z56 2009. The OPAC system will take the second 090 or 050 field as the call number for display and shelving location.
The is an experiment on having staff/student workers to assist the RDA test at a small scale. This is NOT meant for RDA training or implementation.
GUIDELINES
MAKING MARC RECORD IN RDA
FIXED FIELDS
Type is g; Blvl is m; Desc is i; Elvl is k; Form is blank; TMat is v
VARIABLE FIELDS
– Some new practices include
Practice in the other fields remained the same as in AACR2
The concept of “linking” can refer to two things: linking on bibliographic level and link on local items level.
In the first case, item records under each bib are not shared. In the second case, item records are shared with both bib records. In other words, the same item record will show up under either bib record opened.
Linking on bibliographic level is useful for regular series. In MARC environment, this is achieved by adding series title field (i.e. 490+830) in bib records made for each title. A search for the series title on the catalog then will retrieve all titles belonging to this series.
Note: There are some very complicated series in terms of multi-volume titles, complex numbering pattern, and the fact of being published over a long period. For instance, 十五年戦爭極秘資料集 (Jūgonen Sensō gokuhi shiryōshū) has 73(?) titles, and some titles cover more than one volume.
Linking at item records level. The linked-item-record feature comes handy when
(1) There is a stand-alone bib for the whole series*
(2) Special or additional issues of a serial title
(3) A serial is published in a way that each issue is an stand-alone title
*Note, there are exceptions!
(1) Link item to stand-alone bib (sometimes called a “container bib”)
Example 1. A small collection of irregular series
[Situation]
An order record is created for a multi-volume set (the set is relatively small). Each volume has a different title (and can be received in different time).
[Approach]
Examples,
This is not a “serial” (there is no indication anywhere of any volume or issue numbers etc.) and all six pieces have unique titles, but they seem to be related because “NHKは何を伝えてきたか” (NHK wa nani o tsutaete kita ka) appears on all six pieces. And, when the library ordered them, an “order-holding bib” was created. Because the individual pieces are so different, the order-holding bib bears little information about them (except the common phrase “NHKは何を伝えてきたか”). When we received these 6 volumes, we cataloged them as though they were unrelated (i.e. individual records were created for all six pieces). After exporting the records into Millennium, we linked all the six item records individually to the order-holding bib.
The order-holding bib used the shared title: NHKは何を伝えてきたか NHK wa nani o tsutaete kita ka (bib b64847585)
(2) Special issues of a serial
Sometimes a periodical will publish an additional or special issue with a unique title. We can make individual bib records for these special issues and then link the items to the periodical record.
Examples,
Serial title: 建築と都市Kenchiku to toshi = Architecture and Urbanisam (B11618334; OCLC#3010408)
This journal sometimes will publish an additional issue (臨時增刊) like this:
This is an additional issue in Nov 2010. Other “regular” issues do not have unique title, and therefore are not cataloged separately.
(3) Serial with each issue being a stand-alone title
When a serial is published in a way that each issue is a separate title, we can make a bibliographic record to describe the serial as a whole, and then make individual bib records for each issue/title. In this case, the bib made for the whole serial is called the “container bib” record. The item record for each volume is linked to both the container and the individual bib records.
Examples.
Title: Palaeontologia Sinica. New series B (this is part of a larger serial in hierarchical form)
Container bib b45922901 Call number QE756.C6 A33
Individual issues include
(4) Order bib stands alone – individual bib – no linking
[Situation]
The library ordered a large series collection. All volumes bear the series title. However, the publication is still ongoing, and library receives volumes not all at once.
[Approach]
Examples,
A Japanese series title 中西進著作集 (Nakanishi Susumu chosakushū) has many individual titles. The bib record b6266086x is just an “order-holding bib” and contains only order and funding information. And in this collection, some titles run into multiple volumes –
古事記をよむKojiki o yomu; 1, 2
日本神話の世界 ; 神話力 ; 神々と人間Nihon shinwa no sekai ; Shinwaryoku ; Kamigami to ningen; 3
etc.
万葉集全訳注原文付Man’yōshū zen’yakuchū genbuntsuki; 19, 20, 21
etc.
Note:
| library location code in bib record | stack location code in item record | notes |
| tho = Main library | those for East Asian materials in Main library | for books in Western language, use thos |
| – | thosu for oversize | – |
| eas = East Asain references | eass | books coded eass will be shelved at Main Library East Asian Reference area |
| stx = Book Depository | stxas for item | stxas is a temporary code |
| fin = Fine Arts | fins1 | item location code can be left blank |
| geo = Geology | geos | item location code can be left blank |
About streamer color:
The Cataloging and Classification Research Interest Group (under ALCTS CCS) is going to meet on 2011 ALA Midwinter, San Diego, on January 9th Sunday, from 10:30 to noon. Venue: the San Diego Convention Center, Room 33A.
The meeting will be moderated by Susan Massey (IG vice-chair) and Sherab Chen (IG chair).
View Agenda on ALA Connect.
Check 2011 ALA Midwinter Wiki for the event. CCRI is listed under Association Works or Discussion and Interest Groups.
My 2011 Midwinter schedule (login)
Reporting the meeting
- the ALCTS Office (alcts@ala.org)
- Sara Shatford Layne, Chair, ALCTS Planning Committee (slayne@library.ucla.edu)
- the Editor of the ALCTS Newsletter Online (mbfecko@rulmail.rutgers.edu)
Reports are due by Tuesday, February 15 so that they may be published in the March 2011 issue of ANO.
Reports are submitted online using Word or an HTML form. Go to Forms and instructions. Last year’s reports are available here.
Keywords: series, complicated series
Especially for some Japanese publications, one encounters complicated series. The complicities exist in (1) there are sub series titles; (2) one title are splitted into many different volumes, but not published (which means, not received) in the same year. Therefore, one must check the catalog and integrate latter issued volumes with earlier volumes for the same title.
Examples:
The Japanese series title 史料纂集 (Shiryō sanshū) has sub series titles including 史料纂集. 古文書編 (Shiryō sanshū. Komonjo hen) and 史料纂集. [古記錄編] (Shiryō sanshū. [Kokiroku hen])
香取大禰宜家日記 (Katori Ōnegi-ke nikki) DS803.S2 K34 has 3 volumes
梵舜日記 (Shunkyūki) DS803.S2 B6 has 8 volumes
For OSUL Cataloging staff and student workers: How to use the library computer workstations wisely.
The Library Technical Service has a local policy indicating that all computers in the office domain are public property and therefore, no one should treat any computer workstation as his or her own machine. Student computers are first come first use. One must be able to share computers with each other, and know how to access his or her work folder and tools from any computer when needed.
I. How to set up Connexion at a new computer workstation
II. Where to save and retrieve your documents
The answer is the J drive. Please save your working documents in your fold on J drive. Avoid using the local C drive on the computer, for you won’t be able to get access again once you move to another computer. You should also keep in mind:
III. How/where to access and share your favorite online tools and resources
Why use Social bookmark tools?
IV. Computer display issues
1. Properties
2. Appearance — Font size: Normal
3. Settings — Advanced — DPI setting: Normal size
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Telephone: (614) 292-OSUL (6785)
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